Annual Registration

Groups submit the 2025-26 Student Group Registration Form via GopherLink profile. Officers listed in GopherLink can access this form by navigating to the group profile on GopherLink where they will be redirected to the registration form. Officers can also navigate to the “All Groups” page and select the “Re-Register” button next to the group’s name. Please note that groups will not be able to manage or update their group settings until re-registration is completed and approved by Student Unions and Activities.

• There must be a minimum of five (5) and a maximum of ten (10) officers in order to become a group. 
• Each group is required to have a President and Treasurer within the minimum five officers listed.

The group is required to maintain this officer minimum at all times to be considered registered and in good standing. Officers must be currently enrolled, student service fee paying students at the University of Minnesota Twin Cities. Officers must also be in good standing with the University and free of any sanctions defined by the Board of Regents Policy - Student Conduct Code, administered by the Office for Community Standards.

Groups must designate their classification as a Registered Student Organization (RSO) or a Campus Life Program (CLP). Groups that wish to register as a CLP will need to submit an updated CLP Advisor Letter. This letter must include approval of the group with signatures from the sponsoring department head, student group advisor, and two group officers. The Advisor Letter will also include approval of the group’s logo and brand compliance from the Marketing Communications Lead of the group’s sponsoring department. Any CLP may complete registration with a generic Block M logo until a compliant logo is approved and submitted to Student Unions and Activities. CLPs will need an approved CLP Advisor Letter in order to proceed with registration.

Registered Student Organizations (RSOs) will also submit their group logo. All groups are required to follow Student Group Branding Guidelines set forth by University Marketing Communications. RSOs will not proceed with registration if the submitted group logo does not meet requirements. Groups will receive communication via email from the Registration Assistant with any necessary adjustments.

Before confirmation of completion of re-registration, all student group submissions will be reviewed for Health and Medically Related Activities. All groups that engage in health and medically related activities will be required to undergo a compliance check with the Pre-Health Student Resource Center acknowledging the scope and agreeing to the policies that govern these kinds of groups. These groups will not have their GopherLink profile created or reinstated until approval has been received by the Pre-Health Student Resource Center. Registered Student Organizations (RSOs) may be required to become a Campus Life Program (CLP) due to their intended group activities. In this case, the group is responsible for finding a sponsoring department and faculty advisor.

Please review the Health & Medically Related Activities Policy to discern if your group operates under any of these activities. Student groups seeking more information on whether their health/medically related group should be classified as an RSO or a CLP may contact the Academic Health Sciences staff:

• Academic Health Center Students: Brian Sick, MD OR
• Undergraduate Students: Tricia Todd, MPH in the Pre-Health Student Resource Center.

All officers on the group's roster must accept their position on the roster via GopherLink. All officers will receive an email after the registration form is submitted asking them to accept their position on the roster. Groups will not have their registration approved until all officers have accepted their position.

Please note that the form submitter can see who has yet to accept their invitation to join the roster. The form submitter can find the officer roster in the original Annual Registration submission in their group’s GopherLink profile, which can be accessed via the email confirmation received after submitting the form. The officer roster will list the status of each officer’s invitation.

Once all prior steps are completed, the group’s GopherLink profile will be updated. The submitting officer will receive a confirmation email that all requirements have been met. Groups who complete the annual registration process will be registered through September 30, 2026. Groups will maintain uninterrupted access to all student group resources.

Contact the Registration Assistant with questions. Student groups are encouraged to schedule an appointment with their assigned advisor if they have questions about general operations.

Groups submit the 2025-26 Student Group Registration Form via GopherLink based on their group standing. The expired group form can be located on the group profile on GopherLink. Officers must submit a New Group Form to begin the process. 

• There must be a minimum of five (5) and a maximum of ten (10) officers in order to become a group. 
• Each group is required to have a President and Treasurer within the minimum five officers listed.

The group is required to maintain this officer minimum at all times to be considered registered and in good standing. Officers must be currently enrolled, student service fee paying students at the University of Minnesota Twin Cities. Officers must also be in good standing with the University and free of any sanctions defined by the Board of Regents Policy - Student Conduct Code, administered by the Office for Community Standards.

Groups must designate their classification as a Registered Student Organization (RSO) or a Campus Life Program (CLP). Groups that wish to register as a CLP will need to secure a sponsoring department, advisor, and EFS chartstring number prior to submitting a registration form. It is required that CLP groups complete the CLP Advisor Letter and work with their sponsoring department to secure a chartstring in this step. CLPs will not proceed to Step Two - Constitution Review if the above CLP requirements are not met in the original submission. Groups will receive communication via email from [email protected] with any necessary adjustments.

Groups will also submit their GopherLink Profile picture (group logo) with this form. All groups are required to follow Student Group Branding Guidelines set forth by University Marketing Communications. Groups will not proceed to Step Two - Constitution Review if the submitted group logo does not meet requirements. Groups will receive communication via email from the Registration Assistant with any necessary adjustments.

The group constitution must be submitted with the registration form on GopherLink. The group’s constitution will be assigned to a Student Group Services Advisor for review. The officer that submitted the constitution will receive an email communication from a Student Group Services Advisor with revisions, recommendations (if needed) and/or a constitution approval confirmation. Once the group’s constitution is approved and the course has been completed, their GopherLink profile will be created or reinstated.

Before confirmation of completion of re-registration, all student group submissions will be reviewed for Health and Medically Related Activities. All groups that engage in health and medically related activities will be required to undergo a compliance check with the Pre-Health Student Resource Center acknowledging the scope and agreeing to the policies that govern these kinds of groups. These groups will not have their GopherLink profile created or reinstated until approval has been received by the Pre-Health Student Resource Center. Registered Student Organizations (RSOs) may be required to become a Campus Life Program (CLP) due to their intended group activities. In this case, the group is responsible for finding a sponsoring department and faculty advisor.

Please review the Health & Medically Related Activities Policy to discern if your group operates under any of these activities. Student groups seeking more information on whether their health/medically related group should be classified as an RSO or a CLP may contact the Academic Health Sciences staff:

• Academic Health Center Students: Brian Sick, MD OR
• Undergraduate Students: Tricia Todd, MPH in the Pre-Health Student Resource Center.

All officers on the group's roster must accept their position on the roster via GopherLink. All officers will receive an email after the registration form is submitted asking them to accept their position on the roster. Groups will not have their registration approved until all officers have accepted their position.

Please note that the form submitter can see who has yet to accept their invitation to join the roster. The form submitter can find the officer roster in the original Annual Registration submission in their group’s GopherLink profile, which can be accessed via the email confirmation received after submitting the form. The officer roster will list the status of each officer’s invitation.

Once all prior steps are completed the group’s GopherLink profile will be updated. The submitting officer will receive a confirmation email that all requirements (pending payment) have been met. New and Expired groups who complete the registration process will be registered through September 30, 2026.

All New and Expired groups will be required to pay a $30 registration fee. Once registered, groups will receive payment information via email. The invoice may take 1-2 weeks to arrive after confirmation of registration.

• For Registered Student Organizations (RSOs), the registration form submitter will receive invoice information and payment may be made online through the University’s secure processing website. Groups have 30 days from the invoice date to pay their registration fee. Groups with a past due invoice may have their status impacted.
• For Campus Life Programs (CLPs), fees are paid with an Enterprise Financial System (EFS) account transfer. EFS Chartstring information is requested in the Student Group Registration Form.

Groups will receive a payment confirmation email from the Registration Assistant once the invoice payment has been processed. Payments may take up to five (5) business days to be confirmed. Once all steps are completed, groups are granted access to all student group resources!

Contact the Registration Assistant with questions.

Groups do not automatically receive an email address upon completion of the registration process. Instead, groups will need to send an email to the Office of Informational Technology  with the following information:

• The full name of your student group, including the group number
• 3 possible username options
  • must be between 3-8 characters in length
  • must be based off of the group’s name
  • cannot include numbers
  • cannot include special characters (such as dashes, underscores, etc.)
• A statement that your group has read and agrees to the University’s Acceptable Use of Information Technology Resources policy

For all relevant information and resources relating to this process, groups are encouraged to review this TDX article.

Enterprise Financial System (EFS) Chartstring numbers are required for all Campus Life Programs (CLPs), meaning that groups will not be able to proceed through the registration process without one provided. All CLPs should refer to their department advisor for information on EFS Chartstrings.

All CLPs must work with their sponsoring department to develop a unit wordmark combination which is consistent with the branding of the parent unit and is subject to approval by their Marketing and Communications Lead. Groups are not able to develop or create their own logo, this may result in delayed registration.

Group GopherLink profiles and officer rosters become locked during Annual Registration (April 16, 2025 - September 30, 2025). If no listed officer is able to complete re-registration, officers may email [email protected] with an updated constitution which includes signatures from all requested officers. Once the group constitution is approved, all requested officers will be added to the Gopherlink officer roster and will be able to submit the re-registration form on behalf of their student group.

If any edits need to be made to your registration form, or if it was left incomplete, the form submitter must first navigate to the GopherLink homepage. Once there, they should hit the “My Activity” dropdown and from that point locate “My Surveys/Forms.” If any further issues arise with this process they may be directed to Registration Assistant.

Users must use Single Sign On (SSO) to login to GopherLink in order to verify identity.

Transfer students or incoming freshmen must wait until they complete their class registration before being added into  GopherLink. Students still encountering technical issues at the beginning of the semester are encouraged to reach out to the Registration Assistant for further assistance.