Groups submit the 2026-2027 Annual Registration Form via GopherLink profile. Officers listed in GopherLink can access this form by navigating to the group profile on GopherLink where they will be redirected to the registration form. Officers can also navigate to the “All Groups” page and select the “Re-Register” button next to the group’s name. Please note that groups will not be able to manage or update their group profiles (including rosters) until Annual Registration is completed and approved by Student Unions and Activities.

Groups will be required to submit their logo, constitution, roster and acknowledge the Student Group Resource Center policies as part of their form. Campus Life Programs (CLPs) will also be required to submit their signed CLP Agreement.

Name and Logo Compliance Check

All groups must ensure that their student group’s name and logo adhere to the branding guidelines for their classification: Registered Student Organization (RSO) or Campus Life Program (CLP). Groups may be asked to change or update their name when:

• It conflicts with an existing group’s name
• The group name has been previously used and dissolved, and it cannot be reused.
• The group name doesn't align with branding guidelines for their designated classification.

Campus Life Programs (CLPs) may complete registration with a generic Block M logo until a compliant logo is approved and submitted to Student Unions and Activities. Campus Life Programs (CLPs) must work with their advisor and departmental Marketing Communicator to confirm branding compliance requirements.

Registered Student Organizations (RSOs) will also submit their group logo. All groups are required to follow Student Group Branding Guidelines set forth by University Marketing Communications. RSOs will not proceed with registration if the submitted group logo does not meet requirements. Groups will receive communication via email from the Registration Assistant with any necessary adjustments.

Roster Requirement

The group is required to maintain an officer minimum at all times to be considered registered and in good standing. Officers must be currently enrolled, student service fee paying students at the University of Minnesota Twin Cities. Officers must also be in good standing with the University and free of any sanctions defined by the Board of Regents Policy - Student Conduct Code, administered by the Office for Community Standards. Students from other campuses should refer to the Student Group Policies for guidance.

• There must be a minimum of five (5) officers in order to become a group.
• As part of accepting a Student Group Officer position in GopherLink, students agree to abide by all Officer Responsibilities.
• Campus Life Programs (CLPs) are required to list their department designated advisor in their roster.

Campus Life Program Agreement

Groups that wish to register as a CLP will need to submit an updated CLP Agreement by providing valid signatures from the University Sponsoring Department Head, Staff/Faculty Advisor, University Marketing and Communications Lead, and include the Enterprise Financial System (EFS) chartstring number specific to the group.

Accepted signature formats include DocuSign, Adobe Sign, or an inserted image of a handwritten signature. Typed names are not accepted.

All student group submissions will be reviewed for Health and Medically Related Activities. All groups that engage in health and medically related activities will be required to undergo a compliance check with the Pre-Health Student Resource Center acknowledging the scope and agreeing to the policies that govern these kinds of groups. These groups will not have their GopherLink profile created or reinstated until approval has been received by the Pre-Health Student Resource Center. Registered Student Organizations (RSOs) may be required to become a Campus Life Program (CLP) due to their intended group activities. In this case, the group is responsible for finding a sponsoring department and faculty advisor.

Please review the Health & Medically Related Activities Policy to discern if your group operates under any of these activities. Student groups seeking more information on whether their health/medically related group should be classified as an RSO or a CLP may contact the Academic Health Sciences staff:

• Academic Health Center Students: Brian Sick, MD OR
• Pre-Health Student Resource Center: Karin Hamilton, DVM, MPH

When the group's activities have been approved by the Pre-Health Student Resource Center and/or the group has aligned its classification to meet requirements, the group may move forward with registration.

All student groups must submit a constitution that meets University requirements. Constitutions are reviewed by a Student Group Services Advisor to ensure it meets all required criteria. Review the Constitution Requirements and ensure all required sections are included verbatim. Any group may use the Student Unions & Activities constitution template.

The form submitter will receive feedback within 5-7 business days on any missing or non-compliant requirements. Once revisions and all requirements are approved by the Student Group Services Advisor, the group may move forward with registration.

Note: Student groups affiliated with a national organization that uses a national constitution must still include all University-required sections and language.

All officers on the group's roster must accept their position on the roster via GopherLink. All officers will receive an email after the registration form is submitted asking them to accept their position on the roster. In addition, Campus Life Programs (CLPs) are required to add their department advisor who will need to accept their position. Groups will not have their registration approved until all officers and CLP Advisors (if applicable) have accepted their position.

Please note that the form submitter can see who has yet to accept their invitation to join the roster. The form submitter can find the roster in the original Annual Registration submission which can be accessed via the email confirmation received after submitting the form or by accessing the Surveys and Form section.

All officers (and the CLP Advisor, if applicable) must accept their roles for the group to move forward in the registration process. Please refer to the Frequently Asked Questions section or contact [email protected] to troubleshoot roster-related technical issues.

A minimum of three officers must complete module as part of the Annual Registration process. All student group officers are encouraged to complete the Hazing Prevention Module.  All student groups are required to comply with the University’s Hazing Prevention Policies.

All student groups must provide the names and email addresses of three officers when completing their registration form.

Once all previous registration steps are complete, the group’s GopherLink profile will be approved, and the submitting officer will receive a confirmation email indicating that all requirements have been met, pending payment.

All new and expired groups are required to pay a $30 registration fee after completion of their registration steps. Currently registered student groups are not required to pay the $30 registration fee as long as they maintain their status each year.

Payment Process

Registered Student Organizations (RSOs):

• The registration form submitter will receive an invoice via email with instructions on how to pay. Please allow 1-2 weeks for the invoice to arrive after your group has been approved. 
• Payment is made online through the University’s secure payment website.
• New and expired groups have 30 days from the invoice date to submit payment. Late payments may impact your group’s registration status.

Campus Life Programs (CLPs):

• EFS Chartstring information is requested on the CLP Agreement. 
• Once all other Annual Registration requirements are complete, a journal entry through your department will be submitted to your department to process the fee.
• Please allow 1-2 weeks for the transfer to occur.

Once all prior steps are completed, the group’s GopherLink profile will be updated. The submitting officer will receive a confirmation email that all requirements have been met. Groups who complete the annual registration process will be registered through September 30, 2027. Groups will maintain uninterrupted access to all student group resources.

Contact the Registration Assistant with questions. Student groups are encouraged to schedule an appointment with their assigned Student Group Services Advisor if they have questions about general operations.

Groups do not automatically receive an email address upon completion of the registration process. Instead, groups will need to send an email to the Office of Informational Technology  with the following information:

• The full name of your student group, including the group number
• 3 possible username options
  • must be between 3-8 characters in length
  • must be based off of the group’s name
  • cannot include numbers
  • cannot include special characters (such as dashes, underscores, etc.)
• A statement that your group has read and agrees to the University’s Acceptable Use of Information Technology Resources policy

For all relevant information and resources relating to this process, groups are encouraged to review this TDX article.

Enterprise Financial System (EFS) Chartstring numbers are required for all Campus Life Programs (CLPs) agreements, meaning that groups will not be able to proceed through the registration process without one provided. All CLPs should refer to their department advisor for information on EFS Chartstrings.

All CLPs must work with their sponsoring department to develop a unit wordmark combination which is consistent with the branding of the parent unit and is subject to approval by their Marketing and Communications Lead. 

Groups are not able to develop or create their own logo, this may result in delayed registration.

Student group profiles (including officer rosters) in GopherLink are locked during the Annual Registration cycle. Students who are not listed as officers for their group may email the Registration Team at [email protected] with the group's official name and Student Group ID number. The requesting officer will be added to the group's roster within three (3) business days. The requesting officer will be able to submit then be able to complete Annual Registration form on behalf of their student group. Groups may reference the full timeline on the Student Unions and Activities website.

Please keep in mind that reinstating an expired group may involve additional steps/action in order to access to or reconstruction of the group’s financial records.

If any edits need to be made to your registration form, or if it was left incomplete, the form submitter must first navigate to the GopherLink homepage. Once there, they should hit the “My Activity” dropdown and from that point locate “My Surveys/Forms.” If any further issues arise with this process they may be directed to Registration Assistant.

Users must use Single Sign On (SSO) to login to GopherLink in order to verify identity.

Transfer students or incoming freshmen must wait until they complete their class registration before being added into  GopherLink. Students still encountering technical issues at the beginning of the semester are encouraged to reach out to the Registration Assistant for further assistance.