Student Group Resource Center

Mon-Fri: 10 am-8 pm 
Sat: 11 am-7 pm
Sun: 1 pm-5 pm
*For walk-in requests, please wait 30 minutes after opening & before closing to make request.

Nov 27-30: Closed
Dec 20: 10 am-2 pm
Dec 21-Jan 4: Closed
Jan 5-9: 10 am-2 pm
Jan 10 & 11: Closed
Jan 12-16: 10 am-2 pm
Jan 17-19: Closed

*All hours are subject to change based on University hours and staffing levels

Mon-Fri: 10 am-8 pm 
Sat: 11 am-7 pm
Sun: 1 pm-5 pm
*For walk-in requests, please wait 30 minutes after opening & before closing to make request.

March 7 & 8: Closed
March 9-13: 10 am-2 pm
March 14 & 15: Closed

*All hours are subject to change based on University hours and staffing levels

All requests are submitted with the SGRC Request Form. This form is used for all types of inventory usage requests including the Second Floor Kitchen and Print Cards. The SGRC Team process requests within 2 business days. All groups will receive a confirmation. 

• All requests are considered in the order in which they are received.
• Confirmed requests are required to guarantee the resource is available for use.
• Walk-in reservations may be available depending on the item(s) and current staffing at the time of request. Updated walk-in hours can be found on our website under the Hours of Operation tab.
• Resources will be made available to currently registered student groups upon request by a student group officer (as listed in GopherLink).
• All resources must be used in accordance with Student Group Policies, SGRC policies (listed below) and agreement requirements.
• Groups may be charged a fee for items that are returned late, missing and/or damaged.
• Student groups should request only what they need. The SGRC staff review the inventory each semester to assess item usage.

Contact the SGRC Team for more information or assistance.

• Student groups have access to the SGRC’s space in room 203 of CMU during the hours of operation.
• All resources may be requested and reserved through the SGRC Request Form which may take up to two business days to review. 
• Resources that have not been reserved ahead of time may be available on a first come, first served basis depending on the capacity of employees at the time of the walk-in.
• Items that are lost/missing, damaged, or broken by the student group will incur a repair/replacement fee. All groups are encouraged to find more information in the SGRC policies. 
• All items must be used in accordance with these guidelines, and with all University policies and guidelines. Examples include, but are not limited to:
  • Amplified Sound Policy
  • Classroom Management Guidelines
  • Outdoor Space Policy
  • Student Group Policies

The resources a group reserves are for that group’s use alone and they must follow Student Group Policies. For instance, reserving a table, computer, or event supplies allows a group to use these resources only for that group’s purpose. A group cannot reserve items for use by other student groups, University departments, outside groups, or individual use to provide access or reduced costs in using University resources, services, or staff. Providing this inappropriate access to student group resources may result in disciplinary action against the group.

General Policies

• Student groups must be currently registered with the Student Activities Office and in good standing.
• All reservations must be made by current officers as listed in GopherLink.
  • Student groups must have a Mazévo account.
• Student groups must adhere to all pick up and return procedures and policies.
• Student groups must sign an agreement specific to each reservation.
• An officer listed on Gopherlink must be present for all pick ups and returns.
  • Officers must present their U-card as part of all pickups and returns to confirm their identity.
• All resources must be used in accordance with University policies and guidelines. Student groups are responsible for obtaining all necessary permits while using any SGRC inventory including but not limited to:
  • Amplified Sound Policy
  • Classroom Management Guidelines
  • Outdoor Events
  • Food Permits
• The resources a group is able to access are for that group’s use alone. A group cannot reserve items for use by other student groups, University departments, outside groups, or individual use to provide access or reduced costs in using University resources, services, or staff. Providing this inappropriate access to student group resources may result in disciplinary action against the group.
• All currently registered student groups are eligible for up to $300.00 in credit annually to be used specifically in the SGRC.
• Student groups may submit suggestions for new inventory. 
• Student groups with policy violations or process issues may be reviewed to determine continued access to the space and inventory. 
• The SGRC staff reserve the right to restrict access to the space and inventory as needed.

Minimum Requirements to New Inventory Suggestions

• All new requests are reviewed by Student Unions and Activities students and staff.
• Guidelines for adding new SGRC inventory:
  • There is storage available for the suggested item
  • There is available funding for the suggested item
  • The suggested item is versatile and can be used by a variety of student groups
  • The SGRC must be able to sustain the availability of the item and reviewers will consider the maintenance required.
  • The suggested item must be safe to use

Print Card Usage

• Groups may request one printing card for their group.
• Funds for printing with the printing card are deducted from the group’s Resource Center Credit.
• Printing cards will be limited to $10 per month and may be used at Printing Services or OIT printers or computer labs.
• An increase of the monthly limit may be requested. Requests need to be emailed to the SGRC by a listed officer at least two (2) weeks in advance of intended use and must be within the remaining limit of the Resource Center Credit. However, the balance will be deducted from their total credit balance.

Items for Credit

• Items for credit may only be purchased using their available credit through the SGRC. Student groups may not submit requests for credit using their own funds. 
• Student groups may not return items purchased with their credit.
• The credit can only be used for resources procured through the SGRC Resource Center.
• SGRC is not responsible for storing items purchased with their credit after pick up.
• Credit items that have not been reserved ahead of time may be available on a first come, first served basis.
• Groups may not request the credit as funds in the form of a payment or EFS transfer.
• Funds that are unused at the end of the year will not be carried forward to the next fiscal year.

Inventory for Check Out

• Officers are responsible for maintaining all items in good condition and returning items on time.
  • Groups may be charged a fee for items that are returned late, unclean, damaged or missing parts.
  • It is up to the discretion of the SGRC staff to determine fee(s) charged to the student group for replacement items or pieces/parts at the time of return.
  • Officers may reference the Student Group Policies for more information on consequences of past due bills.
• Student groups are required to submit billing information based on their classification at the time of the reservation to be used in the event the group is charged for damages, clean up fee and/or late return.
• Student groups may not return items without a SGRC Student Employee and an officer of the group (as listed in GopherLink) present.
  • Student groups must undergo an inspection of all items at the time of return. This will be conducted by the SGRC Student Employee in order to certify that all items are present and in the same condition as prior to the reservation.
  • Items can not be returned outside of business hours.
• Student groups are responsible for maintaining and storing all items in their reservation until the return process is completed. No storage will be provided for items checked out / while reserved.

In-Space Inventory

• Items only reservable within the SGRC space must remain on the Second Floor of Coffman Memorial Union.
• Items not returned within their reservation time or stored outside of the SGRC will incur a replacement fee determined by SGRC staff.
• Student groups using in-space inventory must also comply with all policies associated with inventory available for check out.

General Information 

A violation is the breach of SGRC policies by a student group. Violations can occur before, during, or shortly after a reservation. When a violation is issued, SGRC staff will send a communication directly to the group’s officers and their Student Group Services assigned advisor. To resolve the violation and regain access to SGRC resources, the group must meet with their advisor and discuss the violation.

• Any holds placed on the Student Group’s account is applicable to the whole group, not just the officers a part of the violation.
• Registered Student Groups are still allowed to purchase items for credit and print cards.
• If Student Groups are billed for damaged or missing items, they are not allowed to use their $300 funds to cover the cost.

Late Returns

A reservation is considered late 20 minutes after the designated return time if no notice has been provided to SGRC staff that the group will be late. 

Late Kitchen Check-out 

A late kitchen checkout means the group was not ready to leave the kitchen at the designated end time of their reservation. The kitchen requires cleaning between reservations, and the kitchen supplies are reservable items that can be considered ‘not returned’ if the group is late to leaving.

Damaged Items 

Damages can occur in many ways, and can range from small to large. However, all damages are treated the same and receive the same level of violation. Damages include, but are not limited to, dents, rips, tears, stains, and missing functional pieces (such as screws, knobs, and bolts). The SGRC is responsible for accounting for damages beforehand, so any irregularities are noted. We do not give out items if they are not fully functional. The amount a group will pay in return is determined by the Student Group Resource Center Supervisor, based on multiple factors. These include the severity of damage, functionality, and cost of the item to replace.

Missing Items

The SGRC considers missing parts to be boxes, instruction sheets, game pieces, and/or fully missing items. The amount a group will pay in return is determined by the Student Group Resource Center Supervisor, based on multiple factors. Those include circumstance, operation of the item with missing pieces, and the price of the item and cost to replace.

Unclean/Unsanitary Items 

Groups are responsible for cleaning items before they are returned. Any item that is used for food and drink, which includes, but is not limited to, coolers, carafes, grilling tools, serving utensils, and cake cutters, must be returned clean. We offer the kitchen for the group to clean the items if we notice they are dirty on return. This violation also pertains to the kitchen supplies, which also must be cleaned or put in the dishwasher before leaving the space.