When student groups consider available resources on campus, it is often limited to funding. Student groups actually have access to various resources on campus.
Those resources include:
Currently registered student groups may apply for a mailbox in the Student Activities Office (Coffman 126) by completing the Mailbox Request Form.
After submitting an application, you will be contacted if your group is granted a mailbox. If you are granted a mailbox, you may direct mail and packages to the following address:
Student Group Name (no acronyms or names of individuals, please)
126 Coffman Memorial Union
300 Washington Ave SE
Minneapolis, MN 55455
Please be aware of the following policies and guidelines:
Once a student group officially registers via GopherLink with the University of Minnesota, Student Unions & Activities maintains an official file/record for the group. Some contents of this file are considered a matter of public record, specifically any information pertaining to the group’s registration, constitution, classification or status.
Student Activities maintains paper files for registered student groups who registered prior to the 2015-2016 academic year. All student groups who have registered since we transitioned to an online platform should utilize GopherLink to manage their group’s file. Each groups’ file contains registration information from each annual registration period within the group’s history, Officer Declaration Forms and Constitutions.
GopherLink provides the platform to record event history and promotion, membership lists or complete officer listings if transition occurred throughout the registration year. We encourage your group to maintain its own archives and history records via an online storage system. We suggest you save information about the mission and purpose of your group, meeting agendas, meeting minutes, annual and notable events, leadership retreats, finances and full listings of officers and members.
If your student group’s has a paper file in Student Activities Office and would like to review your file, please submit a Request for Student Group Documents.
To update your student group’s electronic record, please go GopherLink.
As a student group, you will have an almost entirely new member base every four years. The University Archives are one way to preserve the history of your organization and keep a record of all of your hard work even after all current members of your group have left the University.
The materials found in the University Archives may be one of the only sources through which future students and/or researchers will be able to understand the history of your student group.
Registered student groups can submit all sorts of materials to the archives, including:
Marketing Materials and Publications
Photos, film and videos in all formats documenting University activities, functions, facilities, and its faculty, staff and students. Must be identified in some way (such as dates, names, or captions).
The University Digital Conservancy program is the “digital arm” of the University Archives and provides access to digital scholarly, administrative, and organizational records of the University of Minnesota. Student groups are welcome to upload content that is created digitally in order to preserve it and make it broadly available. Meeting minutes, reports, and newsletters are some types of material to consider preserving digitally.
Example: Hmong Minnesota Student Association (HMSA) http://conservancy.umn.edu/handle/126524
Get started by contacting the University Archives at email@example.com or 612-624-0562. You can also learn more about transferring materials to the University Archives.
You will be asked a few questions about your files that will save you some time in advance. In certain cases, a staff member can make a site visit to assess your records.
Office of Information Technology (OIT) provides University Internet Accounts free of charge to all student groups registered with Student Unions & Activities. This includes one University email account, access to the Google Apps suite and optional University Google Sites. In using these accounts, student groups need to adhere to the policy on Acceptable Use of Information Technology Resources. Student groups classified as Registered Student Organizations (RSOs) need to follow the University Name, Marks and Logos policies. Student groups classified as Campus Life Programs (CLPs) need to follow University Brand policies and guidelines.
OIT provides face-to-face technology consultations and support for student groups at their on-campus Technology Help locations.
Group internet accounts provide all of the following:
Student group accounts are not allowed direct access to the restricted database services provided by the University Library system. Individual students or staff must use their personal usernames and passwords to gain access to these services.
Student groups must maintain current registration with Student Unions & Activities. If a group does not register with Student Unions & Activities by the registration deadline each year, the group will lose access to their Internet ID.
To determine account existence or reset a password for an existing account: Groups work directly with Technology Help. Requests will be accepted for student group accounts from the group’s president or co-chair listed on GopherLink. Requests must include the full name of student group including group number (found on GopherLink)
To reset a password or verify existing Internet ID, please contact Technology Help by calling (612) 301-4357 or visiting one of the Technology Help Walk-in locations.
Groups work directly with Technology Help. Requests will be accepted for student group accounts from the group’s listed president or co-chair. Please send an email to firstname.lastname@example.org with the following information:
OIT’s Accounts Office will notify the contact person when the account is set up, and provides information related to the account.
Once made eligible for Google Sign-up, the group will be emailed instructions to complete steps necessary to gain full access to the entire Google Apps suite. To complete next steps directly, login with your group’s Internet Account ID and password to follow the onscreen prompts.
Note: If you are having login issues, you may need to open a new browser window or make sure you are not already logged in via your personal Internet Account.
OIT licenses a variety of software and offers them at no additional cost and/or discounted prices to students. Students can order software by going to the OIT Software Purchasing Website.
Registered Student Organizations (RSOs) have access to these offers indirectly because every University of Minnesota student has access to these offers from OIT. The RSO as an entity does not have access to these offers because the group as an entity is separate from the University of Minnesota. Student groups classified as Campus Life Programs (CLPs) have access to software licensing offers via the sponsoring University Department. CLPs should work with their listed University Advisor on acquiring UTools Software and Enterprise-licensed software (including Mac OSX, Microsoft Windows and Office) at University Departmental rates.
The Office of Information Technology (OIT) offers access to computer management tools at no charge to individually enrolled students. These tools include Active Directory and System Center Configuration Manager. Their benefits include access to common security policies and ability for computer login via Internet ID.
Student groups classified as Campus Life Programs (CLPs) have access to these offers via their sponsoring University Department. CLPs should work with their listed CLP Advisor on gaining access to these tools.
It is important to keep in mind, student groups classified as Registered Student Organizations (RSOs) do not have access to these tools as an organization. In order to access these tools, individual students must contact the Technology Help Desk for Consultation Services.
Coffman Second Floor services and resources are for use by University of Minnesota student groups that have registered with Student Unions & Activities (SUA).
For assistance, please come to the Student Activities Office in Coffman 126 between 8:30 am - 5:00 pm. After 5:00 pm, please go to the Information Desk located on the first floor.
The supplies below are available for use by student groups. You must be a listed officer of a registered student group on GopherLink to borrow supplies.
To check out supplies, come to the front desk at the Student Activities Office between 8:30am-5pm. You will need to leave your U-Card there. Supplies must be returned before 5pm. Your U-Card will be returned to you when the supplies are returned.
Supplies for use:
Supplies for checkout:
We offer wi-fi printing at the large printer in Multi-Use Space South.
Before you begin, download and install one of the following packages:
Pay at the printer using Gopher Gold Value.
This service is brought to you courtesy of a partnership between Student Unions & Activities and the Office of Information Technology.
For poster, large format, or custom printing, we recommend Printing Services on campus. Printing Services offers a wide range of high-quality, cost-effective services, and has four campus locations.
There are five meeting spaces located on the second floor of Coffman Memorial Union available for exclusive use by student groups. The spaces offer a variety of technologies to enhance student group collaboration. They can be booked by student group officers via the online reservations system up to 2 weeks in advance, for up to five hours per week. Same-day reservations are not permitted. Space that has not been reserved in advance may be claimed by any registered students on a first-come, first-served basis.
The use of Student Unions & Activities (SUA) facilities must be in accord with SUA House Policies and Event Services Policies (LINK), specifically the General Facility use section.
Currently registered student groups in good standing with SUA may reserve space. Listed officers of registered student groups are permitted to make reservations for SUA venues. The listed officer of the group may designate their members to reserve meeting space on the Second Floor.
Reservations for Second Floor Spaces, Lockers and Equipment are handled via the Second Floor Reservations (VEMS).
Rooms 205A, 205C, 205D, 205F and 205G are reservable by student groups in accordance with reservation process policies and are referred to as “reservable meeting space” within these policies.
The remaining spaces in CMU 205 (known as Multi-Use Space North) are not reservable. They are to remain open to student groups for meeting use as needed on a first-come, first-served basis.
To avoid a student group monopolizing space:
Second-floor reservable meeting space that has not been reserved may be claimed by any registered student on a first-come, first-served basis.
An electronic display outside each room shows the day’s reservations. Groups may also check availability with the second-floor staff located in the Multi-Use Space South.
Each group can have two individuals who can manage an access list for their Designated space. The President or Chair of the group will automatically receive access through their U of M email account to the Student Group Access List Google site.
The President/Chair may designate one additional individual to assist with access updates, and only these individuals may add and remove members from the card swipe locks by submitting an access request form via the Student Group Access List Google site.
Should a group member with valid access not have their U Card with them they will be able to have the space opened by showing a photo ID at the 2nd floor Services Desk or the Coffman Information Desk on the 1st floor.
Ten (10) cabinet keys can be issued to each group’s built in cabinets. Keys are issued only to individuals. Keys can be also be requested via the Student Group Access List Google site.
Lost or damaged keys are subject to a $10 replacement fee. Keys must be turned in to Beth Galatis at the Coffman Information Desk when they are no longer needed and cannot be transferred from one individual to another.
For more information about how the SUA Board of Governors allocates space, visit their website (LINK).
The second floor kitchen is to be used by currently registered student groups only. The kitchen is available for use during regular building hours only. The kitchen is classified as a residential kitchen, not a commercial kitchen. Therefore, only food for individual consumption or for small private meetings can be prepared in the kitchen. It is not to be used to prepare food for large private events or public events/meetings. All use of the kitchen must be in compliance with the University of Minnesota Department of Environmental Health and Safety (DEHS).
Multi-Use Space South (CMU 203): Student Group Locker/Storage Reservation Policies
The use of Student Unions & Activities (SUA) facilities must be in accord with SUA Event Services Policies, specifically the Reservations - General Facility Use section.
Registered student groups in good standing with Student Unions and Activities may reserve space. Only listed officers are permitted to make reservations for SUA venues, though a listed officer may also designate student group members to reserve space on the second floor.
Reservations for second floor spaces, lockers and equipment are handled via the Second Floor Reservations (VEMS).
Storage space is available for student groups who are currently registered and in good standing with Student Unions and Activities with the exception of those groups who have designated space. Reservable lockers come in three sizes:
Large: Lockers 1-4
14” wide x 73.5” high x 31” deep
Small: Lockers 5-20
14” wide x 17.5” high x 31” deep
Medium: Lockers 21-29
39.5” wide x 24” high x 31” deep
Lockers may be reserved for one or two semesters within an academic year. Groups are only allowed one locker reservation at a time, so will need to adjust an existing reservation if they would like to change the length of that reservation.
Lockers may not be reserved beyond the academic year, and reservations open up annually to all registered student groups on a first-come, first served basis on Reservations Day.
Lockers are also available for rental for a semester or academic year elsewhere on the East Bank and West Bank. Please see the SUA Info Desk for more details.
If you have questions regarding student group funding options for operational expenses such as locker rental, please contact Student Services Fees at email@example.com.
Displays are available in the main area of Multi-Use Space North (CMU 205) and within each reservable meeting space. Each display is set up for screen sharing via HDMI, VGA, or wirelessly through Apple TV’s AirPlay. Information is posted next to each display to help you learn how to connect wirelessly from your mobile device (i.e. iPhone/iPad/iTouch/Mac) or connect your device directly using a cable.
Meeting rooms in 205 C/D include the ability to connect up to six devices to share and toggle between mobile device displays.
Due to the wide number of mobile devices and generational differences, if you haven’t accessed AirPlay on your device before, please see the resources below.
Here are additional resources for iPhone/iTouch/iPad users with instructional photos:
We share this information to be helpful and not as an endorsement of any sites.
Need an adapter, cable or extension cord?
Visit Multi-Use Space South (CMU 203) to temporarily check out an Apple display adaptor, VGA cable, HDMI cable, or extension cord. Second Floor Services staff will share additional reservation policies at the time of check-out.
The Student Activities Office communicates regularly with student groups, through an email newsletter called the Student Group Newsletter and direct messages. Our communications are automatically sent to all groups’ officers, primary contacts and advisors as reflected on the groups’ GopherLink profile. Please regularly review to your groups’ profile to ensure your student group is able to stay up to date with the latest information.
If you would like to receive the Student Group Newsletter, please complete this form.
The Student Activities Office accepts submissions of content targeted for student groups.
To submit content, please refer to the Student Group Newsletter Content Form.
If you have questions, please contact Marisol Rosado-Carrisalez at firstname.lastname@example.org.
The Student Group Newsletter connects and informs all Twin Cities student group officers of events, resources, opportunities and best practices that serve to bolster the overall student group experience.
The Student Group Newsletter is sent out once a month throughout the fall and spring semesters.
Distribution dates for 2018-2019 are as follows:
All University of Minnesota, Twin Cities, departments that work with student groups can submit content to the Student Group Newsletter.
Resources, events and information that apply to all student groups.
All content is due one week before the distribution date. All submissions must be made using the content submission form.
In order to unsubscribe from the Student Group Newsletter, you will need to update your student group’s GopherLink profile with the current, active list of officers. Please keep in mind, each student group is required to have five active officers listed on their profile.
|Student Unions & Activities|
|Student Activities Officeemail@example.com|
|Coffman Information Deskfirstname.lastname@example.org|
|Coffman Event Servicesemail@example.com|
|St. Paul Student Center Info Deskfirstname.lastname@example.org|
|St. Paul Student Center Event Servicesemail@example.com|
|Student Conflict Resolution Centerfirstname.lastname@example.org|
|University Student Legal Serviceemail@example.com|
|Student Activities Officefirstname.lastname@example.org|
|Office for Information Technology|
|Campus Technical Support (1-HELP)||email@example.com|
|University Fleet Services for CLPsfirstname.lastname@example.org|
|HOURCAR for RSOsemail@example.com|
|Food and Alcohol Permits|
|Student Activities (permits and approvals)||firstname.lastname@example.org|
|Environmental Health and Safety (food)||email@example.com|
|Student Activities (forms and info)||firstname.lastname@example.org|
|Office of Risk Management and Insuranceemail@example.com|
|Coffman Union Digital Print Centerfirstname.lastname@example.org|
|West Bank Digital Print Centeremail@example.com|
|St. Paul Student Union Digital Print Centerfirstname.lastname@example.org|
|Mayo Digital Print Centeremail@example.com|
|Office for Student Engagementfirstname.lastname@example.org|
|Strengths at the Uemail@example.com|
|Social Justice Leadership Retreat|
|Academic Support Services|
|Continuity and Compliance (Academic Eligibility)||612-626-5106|
|University Counseling and Consulting Services||http://www.uccs.umn.edu|
|Aurora Center (Sexual assault and violence)||http://www.umn.edu/aurora|
|Disability Resource Centerfirstname.lastname@example.org|
|Equal Opportunity and Affirmative Action Officeemail@example.com|
|Fraternity and Sorority Lifefirstname.lastname@example.org|
|Multicultural Center for Academic Excellenceemail@example.com|
|Office for Student Affairsfirstname.lastname@example.org|
|Office For Community Standardsemail@example.com|
|Multicultural Student Engagementfirstname.lastname@example.org|
|Student Parent Help Centeremail@example.com|
|University Policies Indexfirstname.lastname@example.org|