Annual Student Group Registration

Annual registration will be open for new and expired student groups until Wednesday, March 1, 2024. Currently registered groups have until September 30, 2023 to complete re-registration to avoid being expired. Student groups are encouraged to connect with their assigned Student Group Service Advisor at z.umn.edu/studentgroupadvising (opens in a new tab).

Student group registration is managed through Student Unions and Activities and all student groups must complete the process annually in order to maintain their status and have access to student group resources.

The student group registration process is how student groups maintain a relationship with the University. Student groups that are registered with the University of Minnesota have the ability to conduct activities at the University in accordance with established University policies and procedures. Student Unions and Activities maintains an official file/record for registered groups with the Student Activities Office. Any information pertaining to the group’s registration, constitution, or classification status contained in the student group’s file/record is considered public information.

By registering with Student Unions and Activities, student groups agree to abide by all University of Minnesota policies, local, state and federal laws. Student groups are expected to review the student group policies (opens in a new tab) before registering as a group. Student groups that complete the registration process during the academic year 2023-24 will be registered until September 30, 2024.

Registration Cycle Timeline

  • April 19, 2023: Registration Window Opens
    • New, Expired and Currently Registered Groups may begin registration
  • September 30, 2023: Re-Registration Window Closes for Currently Registered Groups
    • Last day for Currently Registered Groups to finish all re-registration steps. Groups who do not complete the process will need to restart the registration process as an expired group.
  • March 1, 2024: Registration Window Closes for New and Expired Groups
    • Last day for New and Expired Groups to complete all registration steps.

Registration for Currently Registered Student Groups through September 2023


Groups that are currently registered through September 30, 2023 should complete the Annual Registration process. The deadline to complete the process is Saturday, September 30, 2023 in order to main uninterrupted access to student group resources. The steps are outlined as follows:

Step One - Asana Form

Groups submit the 2023-24 Student Group Registration Form at https://z.umn.edu/groupregstart (opens in a new tab). There must be a minimum of five (5) officers in order to become a group. The group is required to maintain this officer minimum at all times to be considered registered and in good standing. Officers must be currently enrolled University of Minnesota Twin Cities students and student service fee paying. Officers must also be in good standing with the University and free of any sanctions defined by the Board of Regents Policy - Student Conduct Code, administered by the Office for Community Standards.

Groups must select their correct classification as a Registered Student Organization (RSO) or a Campus Life Program (CLP). Learn more about classifications in the Student Group Policies (opens in a new tab).

Groups will also submit their GopherLink Profile picture (group logo) with this form.

  • RSOs may only use the geographical locator "at the" when referencing "UMN" or “University of Minnesota”. RSOs are also not allowed to use Goldy, the Block M, UMN trademark or other trademarked logos as a part of any group logo, promotional materials or apparel.
  • Campus Life Programs must use an official unit wordmark combination for group identity. No other logo, wordmark, or other group identity graphic can be used. It is acceptable to have the group name in plain text. Campus Life Programs are also permitted the use of University trademarks, subject to approval by their parent department and University Relations.

Campus Life Programs will be required to submit a completed Campus Life Program Advisor/Department Letter (opens in a new tab) annually. Campus Life Program Advisor and Sponsoring Department expectations and policies can be found in the Student Group Handbook (opens in a new tab)


Step Two - Canvas Course

Officers in the President and Treasurer positions will be required to complete the 2023-24 Student Group Registration Canvas Course. Officers will need to accept the Canvas invitation in order to access the course. This course must be completed in its entirety by all required officers before their group can move forward in the registration process.

In addition, all groups that engage in medically related activities will be required to sign a document with the Pre-Health Student Resource Center acknowledging the scope and agreeing to the policies that govern these kinds of groups. These groups will not have their GopherLink profile created or reinstated until approval has been received by the Pre-Health Student Resource Center.

Please read information listed in the Canvas Course, particularly as it relates to your constitution. Not all groups are required to submit a constitution during the annual registration process.


Step Three - Re-Registration Complete

Once steps one and two are completed, their group’s GopherLink profile will be updated. The submitting officer will receive a confirmation email that all requirements have been met. Groups who complete the re-registration process will be registered through September 30, 2024. Groups will continue to have full access to all student group resources and benefits!

Contact the Registration Assistant at GopherLink@umn.edu(opens in a new tab) with questions.

Student groups are encouraged to schedule an appointment with their assigned advisor at z.umn.edu/studentgroupadvising (opens in a new tab) if they have questions about general operations. Contact the Registration Assistant at GopherLink@umn.edu with questions.

Currently Registered Registration Flowchart

FY23 SG_RSOvsCLP_RegistrationFlowChart.png

New and Expired Student Group Registration Steps


Step One - Asana Form

Groups submit the 2023-24 Student Group Registration Form at z.umn.edu/groupregstart (opens in a new tab). There must be a minimum of five (5) officers in order to become a group. The group is required to maintain this officer minimum at all times to be considered registered and in good standing. Officers must be currently enrolled University of Minnesota Twin Cities students and student service fee paying. Officers must also be in good standing with the University and free of any sanctions defined by the Board of Regents Policy - Student Conduct Code, administered by the Office for Community Standards.

Groups must designate their classification as a Registered Student Organization (RSO) or a Campus Life Program (CLP). Learn more about classifications in the Student Group Policies (opens in a new tab).

Groups will also submit their GopherLink Profile picture (group logo) using this form.

  • Groups registering as a Registered Student Organization (RSO) may only use the geographical locator "at the" when referencing "UMN" or “University of Minnesota”. RSOs are also not allowed to use Goldy, the Block M, UMN trademark or other trademarked logos as a part of any group logo, promotional materials or apparel. More information about RSO Branding Guidelines may be found at university-relations.umn.edu (opens in a new tab).
  • Groups registering as a Campus Life Program (CLP) are subject to the oversight of the University and must use an official unit wordmark combination as approved by their parent department and University Relations.

Groups that wish to register as a Campus Life Program will need to secure a sponsoring department and advisor prior to submitting a registration form. It is recommended that groups complete the Campus Life Program Advisor/Department Letter (opens in a new tab) and work with their sponsoring department to secure an Encrypting Filing System (EFS) account in this step.


Step Two - Canvas Course

The officer who submitted the 2023-24 Student Group Registration Form will be assigned to complete the Student Group Registration Canvas Course. Officers will need to accept the Canvas invitation in order to access the course. Officers must complete the course in its entirety, including constitution approval before groups will be assigned a student group ID number or given a profile on GopherLink.

In addition, all groups that engage in medical related activities will be required to sign a document acknowledging the scope and agreeing to the policies that govern these kinds of groups. These groups will not have their GopherLink profile created or reinstated until approval has been received by the Pre-Health Student Resource Center.


Step Three - Constitution

Group constitutions (opens in a new tab) are submitted as an assignment via the Canvas course. The group’s constitutions will be assigned to a Student Group Services Advisor for review. The officer that completed the Canvas course will receive an email communication from a SUA Advisor with revision recommendations (if needed) and/or a constitution approval confirmation. Once the group’s constitution is approved and the course has been completed, their GopherLink profile will be created or reinstated.


Step Four - Payment

All new and expired groups will be required to pay a $30 registration fee. Groups will receive invoicing information via email after the constitution has been approved.

  • For RSOs, all listed officers will receive invoice information and payment may be made online through University Billing.
  • For CLPs, fees are paid with an Encrypting Filing System (EFS) account transfer. EFS Chartstring information is requested in the Student Group Registration Form (opens in a new tab)


Step Five - Group is Registered!

Groups will receive a registration confirmation email once the invoice payment has been processed (can take up to 5 business days). Groups will have provisional access to GopherLink while payment is pending. If payment becomes overdue, the group’s profile will be deactivated until the invoice is paid in full. Once all steps are completed, groups are granted full access to all student group resources and benefits!

Contact the Registration Assistant at GopherLink@umn.edu(opens in a new tab) with questions.

New and Expired Group Registration Flowchart

FY23 SG_RSOvsCLP_RegistrationFlowChart.png

Student groups can verify their registration status by checking the list of groups in GopherLink (opens in a new tab) with an active profile. Expired and dissolved group profiles are deactivated in GopherLink.