Annual Student Group Registration

Student group registration is managed through Student Unions and Activities and all student groups must complete the process annually in order to maintain their status and have access to student group resources.

The student group registration process is how student groups maintain a relationship with the University. Student groups that are registered with the University of Minnesota have the ability to conduct activities at the University in accordance with established University policies and procedures. Student Unions and Activities maintains an official file/record for registered groups with the Student Activities Office. Any information pertaining to the group’s registration, constitution, or classification status contained in the student group’s file/record is considered public information.

By registering with Student Unions and Activities, student groups agree to abide by all University of Minnesota policies, local, state and federal laws. Student groups are expected to review the student group policies (opens in a new tab) before registering as a group. Student groups that complete the registration process during the academic year 2023-24 will be registered until September 30, 2024.

• April 19, 2023: Registration Window Opens
  • New, Expired and Currently Registered Groups may begin registration
• September 30, 2023: Re-Registration Window Closes for Currently Registered Groups
  • Last day for Currently Registered Groups to finish all re-registration steps. Groups who do not complete the process will need to restart the registration process as an expired group.
• March 1, 2024: Registration Window Closes for New and Expired Groups
  • Last day for New and Expired Groups to complete all registration steps.

Step One - Asana Form

Groups submit the 2023-24 Student Group Registration Form at z.umn.edu/groupregstart (opens in a new tab). There must be a minimum of five (5) officers in order to become a group. The group is required to maintain this officer minimum at all times to be considered registered and in good standing. Officers must be currently enrolled University of Minnesota Twin Cities students and student service fee paying. Officers must also be in good standing with the University and free of any sanctions defined by the Board of Regents Policy - Student Conduct Code, administered by the Office for Community Standards.

Groups must designate their classification as a Registered Student Organization (RSO) or a Campus Life Program (CLP). Learn more about classifications in the Student Group Policies (opens in a new tab).

Groups will also submit their GopherLink Profile picture (group logo) using this form.

• Groups registering as a Registered Student Organization (RSO) may only use the geographical locator "at the" when referencing "UMN" or “University of Minnesota”. RSOs are also not allowed to use Goldy, the Block M, UMN trademark or other trademarked logos as a part of any group logo, promotional materials or apparel. More information about RSO Branding Guidelines may be found at university-relations.umn.edu (opens in a new tab).
• Groups registering as a Campus Life Program (CLP) are subject to the oversight of the University and must use an official unit wordmark combination as approved by their parent department and University Relations.

Groups that wish to register as a Campus Life Program will need to secure a sponsoring department and advisor prior to submitting a registration form. It is recommended that groups complete the Campus Life Program Advisor/Department Letter (opens in a new tab) and work with their sponsoring department to secure an Encrypting Filing System (EFS) account in this step.

Step Two - Canvas Course

The officer who submitted the 2023-24 Student Group Registration Form will be assigned to complete the Student Group Registration Canvas Course. Officers will need to accept the Canvas invitation in order to access the course. Officers must complete the course in its entirety, including constitution approval before groups will be assigned a student group ID number or given a profile on GopherLink.

In addition, all groups that engage in medical related activities will be required to sign a document acknowledging the scope and agreeing to the policies that govern these kinds of groups. These groups will not have their GopherLink profile created or reinstated until approval has been received by the Pre-Health Student Resource Center.

Step Three - Constitution

Group constitutions (opens in a new tab) are submitted as an assignment via the Canvas course. The group’s constitutions will be assigned to a Student Group Services Advisor for review. The officer that completed the Canvas course will receive an email communication from a SUA Advisor with revision recommendations (if needed) and/or a constitution approval confirmation. Once the group’s constitution is approved and the course has been completed, their GopherLink profile will be created or reinstated.

Step Four - Payment

All new and expired groups will be required to pay a $30 registration fee. Groups will receive invoicing information via email after the constitution has been approved.

• For RSOs, all listed officers will receive invoice information and payment may be made online through University Billing.
• For CLPs, fees are paid with an Encrypting Filing System (EFS) account transfer. EFS Chartstring information is requested in the Student Group Registration Form (opens in a new tab)

Step Five - Group is Registered!

Groups will receive a registration confirmation email once the invoice payment has been processed (can take up to 5 business days). Groups will have provisional access to GopherLink while payment is pending. If payment becomes overdue, the group’s profile will be deactivated until the invoice is paid in full. Once all steps are completed, groups are granted full access to all student group resources and benefits!

Contact the Registration Assistant at GopherLink@umn.edu(opens in a new tab) with questions.