Grant Funding FAQ

Before applying for grants, consider the following recommendations in order to write the best possible grant application.

When should my group apply?

Student groups and departments should apply for funding as early as possible to ensure that there is funding available for their event. Groups are required to apply six to eight weeks before their event. For specific deadlines, please see the grant application deadlines table (opens in a new tab). SUA grants will not be awarded for events that have already taken place.

How can we make our application stand out?

In your application, be sure to emphasize how your group's program or event promotes student development, enhances diversity, and/or benefits the campus community. This is the key criteria that the grant committee is looking for. Additionally, make sure your application explains your event in clear and concise detail and contains documentation for the estimated cost of each expenditure.

How much detail should our application include?

Assume that the people reading your application have no prior knowledge about your group, program or event. The more detail your application provides, the easier it is for the committee to understand the value of your event. Word count recommendations are provided for most of the written responses, so use these guidelines to keep your response concise.

How much detail should our financial section include?

The financial section of your application should be as specific and accurate as possible. Groups are encouraged to contact vendors for quotes prior to applying for grants. Additionally, make sure that the information in the financial section reflects the information found elsewhere in the application.

What types of supplies can SUA grants fund?

Supplies that are specific to the event (i.e. equipment rental, food, honorariums, etc.) are considered programming expenses and can be funded by SUA grants. Supplies that are intended for group use beyond the event (i.e. computers, audio equipment, uniforms/apparel, etc.) are considered operational and are not eligible for funding.

Prizes or giveaways (i.e. gift cards, awards, thank you gifts) also cannot be funded by SUA grants.

Can SUA grants fund our student group meeting expenses?

No, meeting expenses are considered operational. SUA grant funding is intended to support activities, programs, and special events that promote student development.

How much funding can we receive per event? What about per year?

The amount you can receive per event depends on a number of factors. There are a variety of different grant initiatives, each of which has different criteria. Each grant initiative has a maximum award amount per event, and groups can receive funding from multiple initiatives for a single event. Generally, CLP’s are eligible for up to $4000 for a single event and up to $4000 in total funding for the school year and RSO’s are eligible for up to $4000 for a single event and up to $5000 in total funding for the school year.

Where can we find additional funding?

Some ways that groups have done this in the past include membership dues, fundraisers, other grants, and partnerships. See our Funding Page and Related University Grants for more information and ideas.

If my group is not awarded, can we reapply for the same event?

Yes, your group can apply again, as long as you apply within the application deadline. SUA grants will not be awarded for events that have already taken place. A Student Activities Advisor is happy to meet with any group and provide feedback from the Grants Review Committee to help improve your application.

Can someone meet with us to review our application before we apply?

Yes, the grants assistant is more than happy to meet with you, answer questions, and review your application prior to submitting. You can contact the grants assistant at (opens in a new tab).

If we are awarded, how long will it take to receive our grant funding?

Registered Student Organizations (RSOs) will have their check ready for pickup or has been mailed to them 3-6 weeks after their application is approved. Campus Life Programs (CLPs), University Departments, and individuals will receive their grant award through EFS transfer within 2-4 weeks of submitting their Statement of Agreement.