Student Job: Student Events and Entertainment Event Planner

Information

Department: Activities & Programs

Requirements

  • Current University of Minnesota student meeting Student Employment Eligibility
  • Must be able to work 10-15 hours a week during the academic year and attend scheduled retreats and meetings
  • Excellent time management skills
  • Strong organizational, customer service, and leadership skills including the ability to understand, set, and achieve goals, work independently and in a committee, problem solve, and effectively communicate
  • Proficient in Google Applications Suite

Preferred Qualifications

  • Prior work in a team-focused atmosphere
  • Prior event programming and/or event coordination experience
  • A minimum cumulative GPA of 2.50.

The Student Unions & Activities (SUA) Student Events and Entertainment (SEE) intends to further the cultural, educational, social, entertainment, and recreational needs of the students and campus community through providing campus-wide programs.

The SEE Event Planners develop program planning skills and provide leadership experience through initiating, developing, and implementing a diverse event schedule, including annual events such as Homecoming and Spring Jam .

Event Planners will have team-wide and committee specific responsibilities.

The committees are: Social, Arts & Culture, Music, and Game Rooms.

The team-wide responsibilities:

  • Researching events happening on campus, in local communities, and at other institutions to discover trends relevant to the student body and inform programming decisions
  • Keeping organized files, accurate records, and thorough evaluations on events to guide the work of future Event Planners
  • Planning, implementing, executing and evaluating all events planned by committee
  • Maintaining committee budget in cooperation with Program Advisor
  • Managing and motivating Street Team event volunteers
  • Maintaining regular and consistent communication, including communicating and negotiating with performers/agents, artists, managers, vendors, and student groups
  • Promoting and positively representing SUA and the SEE committees across campus
  • Seeking partnerships with others (university departments, student groups, and outside agencies) on programs when applicable
  • Assist with the SEE Showcase, Homecoming, and Spring Jam™ events

OPPORTUNITIES FOR SKILL DEVELOPMENT

Students participate in experiences outside the classroom which allow them to develop and demonstrate life skills. These skills and characteristics for success and citizenship are learned and refined during their college years and beyond. The Office for Student Affairs has developed seven Student Development Outcomes that the Student Unions & Activities has incorporated into the student leadership positions in the Unions. Here is a listing of the Student Development Outcomes with some examples of how you can learn or further develop your own skill set.

Responsibility/Accountability

  • Attends all scheduled meetings and skill building sessions, suggesting future agenda items and topics
  • Completes projects with little or no supervision
  • Able to remedy mistakes/missed deadlines and knows when supervisor should be alerted

Independence/Interdependence

  • Works effectively with co-workers in teams and independently
  • Develops expertise in job tasks and is able to perform them without direct supervision
  • Promotes an atmosphere of mutual respect and cooperation to foster a climate for the comfortable expression of ideas.

Goal Orientation

  • Seeks alternative ways to finish tasks in a more efficient manner
  • Can prioritize tasks by importance and time constraints
  • Proactively sets goals and takes necessary steps to achieve them
  • Analyze, decide, plan and follow through on commitments

Self-Awareness

  • Frequently helps others in their work area with questions they may have
  • Can adapt communication style and strategies to meet the communication needs of others

Resilience

  • Adapts behaviors in response to instruction and constructive criticism from supervisor
  • Effectively handles last minute changes to tasks and can work efficiently under time constraints
  • Uses bad experiences to proactively find ways to prevent them from happening in the future
  • Recovers quickly following disappointments
  • Works through bad experiences by assessing what caused them, what can be done to repair them, and how to avoid them in the future

Appreciation of Differences

  • Actively pursues opportunities to move outside of "comfort zone"
  • Seeks opportunities to learn from others who have different backgrounds
  • Seeks out others with different backgrounds and/or perspectives to improve decision making.
  • Continually learns from others and teaches others

Tolerance of Ambiguity

  • Can embrace a duty or task without a personal need to fully agree or completely understand the reasons of the organization or supervisor
  • Embraces a task without assurance of success or certainty about the outcome
  • Able to undertake a project with little or no direction and seek out information independently of supervisor

*The employer reserves the right to change or add duties to this position as long as the changes and/or additions are consistent with the job classification.

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