Student Job: Event Planner - Music

Student Events and Entertainment (SEE) intends to further the cultural, educational, social, entertainment, and recreational needs of the students and campus community through providing campus-wide programs. SEE is responsible for initiating, developing, and implementing a diverse event schedule, including annual events such as Homecoming and Spring Jam™. SEE strives to develop program planning skills, leadership experience, and interpersonal development for participating students.

Event Planners are part of the Student Unions and Activities (SUA) Student Events and Entertainment (SEE) team. Event Planners are responsible for the planning and execution of assigned committee events. They research event ideas, coordinate logistics with vendors and partners, and are on site to ensure events run smoothly.

Event Planners must be able to separate affiliation from involvement with any student organization, Greek chapter, or residence hall while representing SEE as a means to promote inclusive programming and decision making.

Duties and responsibilities include:

• Research events happening on campus, in local communities, and at other institutions to inform programming decisions made by SEE.
• Plan, implement, execute, and evaluate assigned events planned by committee
• Maintain regular and consistent communication with committee members, Student Unions and Activities supervisor, and marketing and facilities representatives while replying to requests/questions in a timely manner.
• Manage shared committee email account
• Oversee event budgets, under the guidance of SEE full time staff, to forecast expenditures during planning and to track actual expenses and revenues received during execution and recap.
• Coordinate event details, negotiate, and maintain positive mutually beneficial working relationships with University departments, performers/agents, artists, managers, external vendors, and student groups
• Collaborate with the Student Unions & Activities Marketing department to ensure the accuracy of promotional materials and provide feedback on artwork, design, content, and strategy.
• Seek partnerships with other university departments, student groups, and outside agencies
• Manage, motivate, delegate, and lead Street Team event volunteers at events
• Keeping organized files, accurate records, and thorough evaluations on events to guide the work of future Event Planners
• Promote and represent SUA Student Events and Entertainment across campus.
• Assist with the Student Events and Entertainment Showcase, Homecoming, and Spring Jam™ events
• Other duties as assigned.

The Music Event Planner committee responsibilities:

• The Music Group brings a diverse lineup of concerts and music related events to campus throughout the academic year (at least 24 events per year). These events include annual marquee events (such as WAM-O-Rama, Gigs Student Sound, and the Spring Jam™ Battle of the Bands competition) and up to 2 large-scale concerts (previous artists include Jesse McCartney, Smino, Chris Lane).
• Individual Music Event Planners are responsible for the planning, implementation, execution, and evaluation of roughly 5 events per semester.
  

OPPORTUNITIES FOR SKILL DEVELOPMENT

Students participate in experiences outside the classroom which allow them to develop and demonstrate life skills. These skills and characteristics for success and citizenship are learned and refined during their college years and beyond. The Office for Student Affairs has developed seven Student Development Outcomes that the Student Unions & Activities has incorporated into the student leadership positions in the Unions. Here is a listing of the Student Development Outcomes with some examples of how you can learn or further develop your own skill set.

Responsibility/Accountability

• Attends all scheduled meetings and skill building sessions, suggesting future agenda items and topics
• Completes projects with little or no supervision
• Able to remedy mistakes/missed deadlines and knows when supervisor should be alerted

Independence/Interdependence

• Works effectively with co-workers in teams and independently
• Develops expertise in job tasks and is able to perform them without direct supervision
• Promotes an atmosphere of mutual respect and cooperation to foster a climate for the comfortable expression of ideas.

Goal Orientation

• Seeks alternative ways to finish tasks in a more efficient manner
• Can prioritize tasks by importance and time constraints
• Proactively sets goals and takes necessary steps to achieve them
• Analyze, decide, plan and follow through on commitments

Self-Awareness

• Frequently helps others in their work area with questions they may have
• Can adapt communication style and strategies to meet the communication needs of others

Resilience

• Adapts behaviors in response to instruction and constructive criticism from supervisor
• Effectively handles last minute changes to tasks and can work efficiently under time constraints
• Uses bad experiences to proactively find ways to prevent them from happening in the future
• Recovers quickly following disappointments
• Works through bad experiences by assessing what caused them, what can be done to repair them, and how to avoid them in the future

Appreciation of Differences

• Actively pursues opportunities to move outside of "comfort zone"
• Seeks opportunities to learn from others who have different backgrounds
• Seeks out others with different backgrounds and/or perspectives to improve decision making.
• Continually learns from others and teaches others

Tolerance of Ambiguity

• Can embrace a duty or task without a personal need to fully agree or completely understand the reasons of the organization or supervisor
• Embraces a task without assurance of success or certainty about the outcome
• Able to undertake a project with little or no direction and seek out information independently of supervisor

*The employer reserves the right to change or add duties to this position as long as the changes and/or additions are consistent with the job classification.