Student Job: Student Office Manager - SUA Admin Office

Essential Functions:

Senior Administrative Student Managers assist the full-time manager in the responsibilities and tasks necessary to successfully operate their respective location and manage a staff consisting of student Office Assistants. They are responsible for supervision, office management, and high-level administrative tasks. Much of their daily work is carried out without direct oversight; they must learn relevant University and departmental policies & procedures as well as specific computer programs needed to perform their duties. Senior Student Managers are expected to be proactive in conceptualizing, developing and implementing projects that will improve operations. Senior Student Managers must be available to be scheduled 12 to 20 hours per week.

Duties and Responsibilities:

• Administrative duties: Maintenance of Admin/HR Google Drive materials and Student Employee and Full-time Staff Google Sites content, Assist with coordination of student employee communication/newsletter and reminders about related SUA related events (e.g. student employee recognition, student employee deadlines, marketing and student activities requests)
• Supervision: Provide Admin front desk support; assist with recruiting process of office assistants, serve as initial point of contact and monitor day to day tasks and responsibilities of office assistants
• Payroll: Assist with I-9 scheduling and processing for student employees, Update and monitor SUA student employee jobs posting on University site, audit student payroll and related timesheet verification, Assist with verification of staff time clock punches and MyU timesheet
• Other duties/special projects as assigned

Opportunities for Skill Development on the Job:

Students participate in experiences outside the classroom which allow them to develop and demonstrate life skills. These skills and characteristics for success and citizenship are learned and refined during their college years and beyond. The Office for Student Affairs has developed seven Student Development Outcomes that the Student Unions & Activities has incorporated into the student employment system in the Unions. Here is a listing of the Student Development Outcomes with some examples of how you can learn or further develop your own skills set

Responsibility/Accountability

• Takes on a leadership role among co-workers and is comfortable training new staff
• Able to articulate, support and enforce Student Unions & Activities' work area policies
• Knowledgeable of office, office equipment and supplies

Independence/Interdependence

• Develops and shares new ideas and initiatives that will improve work area with supervisor and co-workers
• Works without supervision and is the go to person for co-workers when there is an issue
• Promotes an atmosphere of mutual respect and cooperation to foster a climate for the comfortable expression of ideas.

Goal Orientation

• Seeks alternative ways to finish tasks in a more efficient manner
• Manages own time and appropriately sets others’ schedules to complete all required and/or assigned duties and tasks
• Help supervisors to complete performance appraisals and provide constructive coaching

Self-Awareness

• Serves as a knowledgeable resource for co-workers and assists them in their professional challenges
• Uses personal strengths to help unit meet departmental goals

Resilience

• Adapts behaviors in response to instruction and constructive criticism from supervisor
• Effectively handles last minute changes to tasks and can work efficiently under time constraints
• Works through bad experiences by assessing what caused them, what can be done to repair them, and how to avoid them in the future

Appreciation of Differences

• Seeks out others with different backgrounds and/or perspectives to improve decision making
• Role models respectful behavior toward all customers, peers, and supervisors, and expects the same behavior from others

Tolerance of Ambiguity

• Embraces a task without assurance of success or certainty about the outcome
• Creates new and challenging initiatives for work area

*The employer reserves the right to change or add duties to this position as long as the changes and/or additions are consistent with the job classification.