Student Unions & Activities : University of Minnesota

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SUA Program Board Event Planner

Title: SUA Program Board Event Planner
Pay Rate: Approximately $3800 (includes spring 2019- $1140, fall 2019-$1520, spring 2020-$1140)
Term: January 2019 – May 2020

Board-Wide Responsibilities

  • Research ongoing events happening on campus, in local communities, and at other institutions to discover trends relevant to the student body,  inform programming decisions, and create awareness of competing programs

  • Planning, implementation, execution, and and evaluation all events planned by committee

  • Maintaining committee budget in cooperation with Student Unions  and Activities Advisor while forecasting expenditures for future events

  • Managing and leading volunteers at events

  • Managing committee email account

  • Maintaining regular and consistent communication with committee members, Student Unions and Activities Advisor, and marketing and facilities representatives while replying to requests/questions in a timely manner.

  • Seeking partnerships with other university departments, student groups, and outside agencies on programs when applicable

  • Communicating and negotiating with performers/agents, managers, vendors, and student groups

  • Promoting and positively representing Student Unions and Activities and the Program Board and its committees across campus

  • Keeping organized files, accurate records, and thorough evaluations on events to guide the work of future Event Planners

  • Assist with the Program Board Events Showcase, Homecoming, and Spring Jam™ events

Committee Specific Responsibilities

Social (4-5 positions)

  • Planning a combination of Friday and Saturday night events and programs in and around Coffman Memorial Union and the St. Paul Student Center for the duration of the academic year, in addition to occasional daytime and mid-week events

  • Selecting roughly 14 films per semester

  • Planning, organizing, and implementing events including speakers, comedians, theme nights, competitions, and crafts. Past examples of events have included Nick Offerman, Tarana Burke, Murder Mystery events, and Cookie Bowl

  • Students plan up to 6 events per semester plus select all movies

Arts and Culture (2 positions)

  • Planning 13 exhibitions and matching receptions at the Coffman Art Galleries and the Larson Art Gallery which includes “call for artists”

  • Plan a variety of engaging art workshops and or craft activities

  • Planning, organizing, and implementing annual marquee events including Art of Recycling

  • Evaluating and replacing building photographs and art pieces in the St. Paul Student Center and Coffman Memorial Union annually

  • Collaborate with the Board of Governors and SUA staff to coordinate any special additions to facilities’ art collections and displays outside of the yearly budget

Music (3 positions)

  • Planning, implementing, executing, and evaluating a diverse lineup of concerts and music related events on campus throughout the academic year (at least 24 events per year). These events include annual marquee events (such as WAM-O-Rama, Gigs, and the Spring Jam™ Battle of the Bands competition) and up to 2 large-scale concerts (previous artists include BORNS, Jesse McCartney, and Chris Lane).

  • Students plan up to 5 events per semester.

Time Commitments

Ongoing (Spring 2019, Fall 2019, Spring 2021)

  • Bi-Weekly Program Board meetings

  • Weekly advisor, team, and departmental meetings as assigned

  • Estimated 10 hours a week planning and events, including training sessions

Spring 2019 Semester

  • Spring Orientation: Saturday, January 27

  • February– May: shadowing current Event Planners as schedule allows, researching and brainstorming event ideas, planning May and early fall semester events

  • Spring Jam™ 2019 –April 26- 27: volunteering with the execution of Spring Jam™ events

  • May 3 - Deadline for September, October, and Fall national act events

Summer 2019

  • Monthly check-ins with advisor and team (does not need to be completed in the office)

  • Must be ready to resume role on Monday, August 12, 2019

Welcome Week 2019

  • Program Board Events Showcase: Friday, August 30, 2019, approximately 6:00p - 1:00a

Homecoming 2019 –  September 28-October 5

  • Assist with execution at all events that do not interfere with class. In the case that a class needs to be missed, absence letters can be provided. Roughly an additional 20 hours anticipated.

  • Must be available to help execute Homecoming Parade or Concert on Friday, Oct 4, 2019

Spring Jam™ 2020 – April 18, 2020 (Tentative)

  • Attendance and support at all events that do not interfere with class. In the case that a class needs to be missed, absence letters can be provided. Roughly an additional 15 hours anticipated.

 

OPPORTUNITIES FOR SKILL DEVELOPMENT

Students participate in experiences outside the classroom which allow them to develop and demonstrate life skills. These skills and characteristics for success and citizenship are learned and refined during their college years and beyond. The Office for Student Affairs has developed seven Student Development Outcomes that the Student Unions & Activities has incorporated into the student leadership positions in the Unions. Here is a listing of the Student Development Outcomes with some examples of how you can learn or further develop your own skill set.

Responsibility/Accountability

  • Attends all scheduled meetings and skill building sessions, suggesting future agenda items and topics

  • Completes projects with little or no supervision

  • Able to remedy mistakes/missed deadlines and knows when supervisor should be alerted

Independence/Interdependence

  • Works effectively with co-workers in teams and independently

  • Develops expertise in job tasks and is able to perform them without direct supervision

  • Promotes an atmosphere of mutual respect and cooperation to foster a climate for the comfortable expression of ideas.

Goal Orientation

  • Seeks alternative ways to finish tasks in a more efficient manner

  • Can prioritize tasks by importance and time constraints

  • Proactively sets goals and takes necessary steps to achieve them

  • Analyze, decide, plan and follow through on commitments

Self-Awareness

  • Frequently helps others in their work area with questions they may have

  • Can adapt communication style and strategies to meet the communication needs of others

Resilience

  • Adapts behaviors in response to instruction and constructive criticism from supervisor

  • Effectively handles last minute changes to tasks and can work efficiently under time constraints

  • Uses bad experiences to proactively find ways to prevent them from happening in the future

  • Recovers quickly following disappointments

  • Works through bad experiences by assessing what caused them, what can be done to repair them, and how to avoid them in the future

Appreciation of Differences

  • Actively pursues opportunities to move outside of "comfort zone"

  • Seeks opportunities to learn from others who have different backgrounds

  • Seeks out others with different backgrounds and/or perspectives to improve decision making.

  • Continually learns from others and teaches others

Tolerance of Ambiguity

  • Can embrace a duty or task without a personal need to fully agree or completely understand the reasons of the organization or supervisor

  • Embraces a task without assurance of success or certainty about the outcome

  • Able to undertake a project with little or no direction and seek out information independently of supervisor

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