Student Unions & Activities : University of Minnesota

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Annual Registration

A constitution is required for student groups who are registered at the University of Minnesota Twin Cities.

The student group registration process for the 2018-19 school year will begin on August 15, 2018. Student Activities Advisors can help new groups prepare for the registration process. Visit 126 Coffman, email sao@umn.edu, or call (612) 626-6919.

The student group registration process is how student groups maintain a relationship with the University. Student group registration is administered through Student Unions & Activities and is required annually. Student groups that are registered with the University of Minnesota have the ability to conduct activities at the University in accordance with established University policies and procedures. Student Unions & Activities maintains an official file/record for registered groups in the Student Activities Office. Any information pertaining to the group’s registration, constitution, or classification status contained in the student group’s file/record is considered public information. 

What are the requirements to register my group?

The following sections detail the different registration requirements. The process you should follow is determined by your group’s registration status. Your group is currently registered through September 30, 2018, expired (i.e., your group did not complete the registration process in 2017-18 or missed the Sept. 30, 2018 deadline for 2018-19), or new (i.e., your group has never registered with Student Unions and Activities).

Upon completion of the registration process, student groups gain access to benefits and are considered Currently Registered until September 30 of the following academic year. 

Should the registration submission require any updates or changes to meet requirements, it will be communicated to the student group. The officer who submitted the form can update the registration submission from the Submissions page in GopherLink.

Registration for Re-registering Groups

Student groups who are currently registered through September 30, 2018 must submit the Re-registration Form between August 15 and September 30 in order to be considered registered for the current school year. Groups who do not submit this form before September 30 will expire and lose access to benefits until they register.

To register, one officer from the student group must sign in to the Action Center in GopherLink, click on the student group, and click “Re-register This Organization”.

Information to Know Before You Re-register

  • The student group’s classification, either Registered Student Organization (RSO) or Campus Life Program (CLP). The classification is on the group’s GopherLink profile page.
  • UMN email address of all group officers; the group needs at least five officers who are University of Minnesota Twin Cities students.
  • FOR CLPs ONLY: UMN email addresses of the group’s CLP departmental advisor(s) and the group’s CLP department head.
  • FOR RSOs ONLY (Optional): The group’s federal tax identification number or Employer Identification Number (TIN / EIN). Not all RSOs have a TIN/EIN, but those who do may submit the number during the registration process to be added to the group’s profile.

Steps to Re-Register a Group

  1. Complete the Re-registration form on GopherLink, found in the Action Center in GopherLink, clicking on your student group, and clicking “Re-register This Organization”.
    • In the registration form, submit the UMN email addresses of at least five officers.
    • FOR CLPs ONLY: List the CLP Advisor AND the sponsoring Department Head on the group’s roster in GopherLink (these may be the same individual).
  2. Receive confirmation from the Student Activities Office that the group has met the above requirements and the registration process is complete. View a full detailed list of requirements here.

Student Group Registration for New Groups

Student groups that are new to campus must register with the Student Activities Office. New student groups may register between August 15 and May 15. To register, one of the founding officers from the student group must sign in to the group registration page on GopherLink, and click “Register a New Organization”.

Information and Documents to Have Before You Register a New Group

  • The classification of the group, either Registered Student Organization (RSO) or Campus Life Program (CLP).
  • The UMN email addresses of at least five currently enrolled University of Minnesota Twin Cities students who will be officers of the group. Whoever completes the form should be one of the officers.
  • A group constitution that meets all requirements for student group constitutions.
  • FOR CLPs ONLY: A departmental advisor and UMN email address of that advisor, and the sponsoring department’s head UMN email address (these can be the same individual)
  • FOR CLPs ONLY: A completed and signed CLP Advisor letter (download a blank letter here).

Steps to Register a New Group

  1. Complete the New Group Registration form on group registration page on GopherLink.
    • In the registration form, submit your constitution and UMN email addresses of at least five officers.
    • FOR CLPs ONLY: In the registration form, submit a CLP Letter signed by the CLP Advisor and the sponsoring Department Head (these can be the same individual).
    • FOR CLPs ONLY: List the CLP Advisor AND the sponsoring Department Head on the group’s roster in GopherLink (these can be the same individual, in which case the individual must hold both titles on the roster).
  2. Setup and attend an advising meeting for new and/or expired groups with a Student Activities Advisor
  3. Submit $30 to the Student Activities Office (can be submitted at the advising meeting)
    • RSOs can submit this payment in cash or as a check made payable to “University of Minnesota”
    • CLPs can submit this payment as an EFS chartstring using this form.
  4. Receive confirmation from the Student Activities Office that the group has met the above requirements and the registration process is complete. View a full detailed list of requirements here.

Student Group Registration for Expired Groups

Student groups who did not complete re-registration last academic year or missed the September 30 deadline to re-register are considered expired. Expired groups may register their group to regain access to student group benefits and current registration status. Expired groups may register between August 15 and May 15.

To register, one officer from the student group must sign in to the Action Center in GopherLink, click on the student group, and click “Re-register This Organization”.

Information to Know before You Register an Expired Group

  1. The student group’s classification, either Registered Student Organization (RSO) or Campus Life Program (CLP); this is found on the group’s GopherLink profile page.
  2. UMN email addresses of all officers; the group needs at least five officers who are UMN Twin Cities students.
  3. FOR CLPs ONLY: UMN email addresses of the group’s CLP departmental advisor(s) and the group’s CLP department head.
  4. FOR RSOs ONLY (Optional): The group’s federal tax identification number or Employer Identification Number (TIN / EIN). Not all RSOs have a TIN/EIN, but those who do will want it know it.

Steps to Register an Expired Group

  1. Complete the expired group registration form, found in the Action Center in GopherLink, clicking on your student group, and clicking “Re-register This Organization”.
    • In the registration form, submit a constitution and UMN email addresses of at least five officers.
    • FOR CLPs ONLY: List the CLP Advisor AND the sponsoring Department Head on the group’s roster in GopherLink (these can be the same individual, in which case the individual must hold both titles on the roster)
  2. Setup and attend an advising meeting for new and/or expired groups with a Student Activities Advisor
  3. Submit $30 to the Student Activities Office (can be submitted at the advising meeting)
    • RSOs can submit this payment in cash or as a check made payable to “University of Minnesota”
    • CLPs can submit this payment as an EFS chartstring using this form.
  4. Receive confirmation from the Student Activities Office that the group has met the above requirements and the registration process is complete. For a full detailed list of requirements, click here.

Required Information During the Registration Process

This information will be publicly displayed in the Student Group Directory

  1. Group Name: It is very important to pick an informative student group name. Please see the rules about naming your group.
  2. Classification: Are you an RSO or a CLP? New groups will be asked to specify the classification of the group. This will determine the information necessary for the group to complete the re-registration process.
  3. Summary: Add your group’s mission or purpose in 225 characters or less. If you have more to say, use the “Description” field.
  4. Profile Picture: Select a picture for people to see each time they visit your group’s profile page.
  5. Officers: A minimum of five enrolled officers are required for registration. You will need the UMN Internet IDs of your officers to complete registration. Campus Life Programs will also need the UMN Internet IDs of their Campus Life Program Advisor and Campus Life Program Department Head.
  6. Categories: You can pick up to three categories that best describe your group. You will be listed under these categories in the Student Group Directory.
  7. Descriptions and Questions: You will be able to provide a brief description of your group. You will also be asked to answer these questions below. (Note: Only new groups will be asked these questions on the registration form. Currently registered groups can update this information on the group's GopherLink page.)
    • Please list your principle activities, events, or programs.
    • How do your activities benefit the University community?
    • How can someone get involved with your group?
  8. Campus Life Program Letter (CLPs only): All CLPs are required to have a letter signed by the current Campus Life Program Advisor and Campus Life Program Department Head and new groups are required to upload the letter in the registration form. Download the template on the Student Activities Office GopherLink page.