Grant Funding FAQ
Before applying for grants, consider the following recommendations in order to write the best possible grant application.
When should my group apply? Applications for Fall events open in early summer, and applications for Spring events open in late Fall. While applications need to be submitted at least one month in advance of your event (see the Grants Deadlines), groups can apply earlier. Groups are advised to apply at least two grant cycles prior to their event in order to ease the event planning process and to ensure adequate time to re-apply or seek out other funding sources if not funded. View event planning resources and recommended timelines here.
What is the grant review committee looking for? The grant review committee has three primary criteria that applications must meet in order to be considered for funding. 1.) An explanation of how the program or event promotes student development, enhances diversity, and/or benefits the campus community; 2.) An explanation of what the event will entail in clear and concise detail; 3.) A complete and detailed budget that outlines all of the event expenses and income sources.
How much detail should our application include? Assume that the people reading your application have no prior knowledge about your group, program or event. The more detail your application provides, the easier it is for the committee to understand the value of your event. When in doubt, don’t take it out!
How much detail should our budget include? Your budget should be as specific and accurate as possible. Groups are encouraged to contact vendors for quotes prior to applying for grants so that the committee can see that your budget is complete and that your expected income and expenses match. Additionally, make sure that the information in the budget reflects the information in the application.
What types of supplies can SUA grants fund? Supplies that are specific to the event (i.e. rental, food, honorariums, etc.) are considered programming expenses and can be funded by SUA grants. Supplies that are intended for group use beyond the event (i.e. computers, audio equipment, uniforms/apparel, etc.) are considered operational and are not eligible for funding.
Can SUA grants fund our student group meeting expenses? No, meeting expenses are considered operational. SUA grant funding is intended to support activities, programs, and special events that promote student development.
Can SUA grants fund our recruitment and/or fundraising events? No, recruitment and fundraising events are considered operational and are not eligible for funding.
How much funding can we receive per event? What about per year? The amount you can receive per event depends on a number of factors. There are a variety of different grant initiatives, each of which has different criteria. Each grant initiative has a maximum award amount per event, and groups can receive funding from multiple initiatives for a single event. Refer to the Eligibility Table in order to determine how much your event is eligible for. Groups may not receive more than $5,000 per academic year from SUA grants.
Where can we find additional funding? Some ways that groups have done this in the past include membership dues, fundraisers, other grants, and partnerships. See our Funding Page and Related University Grants for more information and ideas.
If my group is not awarded, can we reapply for the same event? Yes, your group can apply again, as long as your event date aligns with the application deadline. The committee will not review applications outside of the designated review dates. This is one reason why we recommend applying multiple grant cycles prior to your event date. We are happy to provide feedback from the grant committee to help improve your application.
Can someone meet with us to review our application before we apply? Yes, the Student Activities Office is staffed with advisors that are more than happy to meet with you, answer questions, and review your application prior to submitting. We can also offer guidance with regard to fundraising opportunities, room and space reservations, and general event planning strategies. To set up a meeting with a Student Activities Advisor contact our office at firstname.lastname@example.org, or via phone at (612) 626-6919.
If we are awarded, how long will it take to receive our grant funding? Registered Student Organizations (RSOs) will be able to pick up their grant check from the Student Activities Office 3-5 weeks after attending their pre-event meeting. Campus Life Programs (CLPs), University Departments, and individuals will receive their grant award through EFS transfer within 2 weeks of submitting their Statement of Agreement.