Registration

The student group registration process for the 2018-19 school year began on August 15, 2018. Student Activities Advisors can help all groups during the registration process. Visit 126 Coffman, email sao@umn.edu, or call (612) 626-6919.

The student group registration process is how student groups maintain a relationship with the University. Student group registration is administered through Student Unions & Activities and is required annually. Student groups that are registered with the University of Minnesota have the ability to conduct activities at the University in accordance with established University policies and procedures. Student Unions & Activities maintains an official file/record for registered groups with the Student Activities Office. Any information pertaining to the group’s registration, constitution, or classification status contained in the student group’s file/record is considered public information.

By registering with Student Unions & Activities, student groups agree to abide by all University of Minnesota policies, including policies governing activities, events, and other operations on the Twin Cities campus. Click here to review student group policies before registering a group.

The Process

There are two factors determining a group’s registration requirements: the group’s current registration status and the group’s Classification. This information is found on a group’s GopherLink profile page.

A student group may be Currently Registered until September 30, New, or Expired.

All student groups are one of two classifications: Registered Student Organization (RSO) or Campus Life Program (CLP), please refer to student group policies for details. New student groups choose which classification under which they register; Re-Registering or Expired student groups already have a classification.

The following sections detail the different processes for the different registration statuses. Upon completion of the registration process, student groups gain access to benefits and are considered Currently Registered until September 30 of the following academic year.

... for Re-Registering Groups

Student groups who are currently registered through September 30, 2018 must submit the Re-Registration Form between August 15 and September 30 in order to be considered registered for the current school year. Groups who do not submit this form before September 30 will expire and may lose access to benefits until they register.

To register, one officer from the student group must sign in to the GopherLink Action Center, click on the student group they wish to re-register, and click “Re-Register This Organization”.

Information Needed to Re-Register

To complete re-registration, an officer needs the following information:

  • The student group’s classification, either RSO or CLP (this is found on the group’s GopherLink profile page)
  • UMN email address of all group officers; the group needs at least five officers who are UMN Twin Cities students
  • FOR CLPs ONLY: UMN email addresses of the group’s CLP departmental advisor(s) and the group’s CLP department head.
  • FOR RSOs ONLY (Optional): The group’s federal tax identification number or Employer Identification Number (TIN / EIN). Not all RSOs have a TIN/EIN, but those who do will want it know it.

Steps to Re-Register a Group

  1. Complete the Re-Registration form on GopherLink
  2. List at least five (5) officers who are University of Minnesota – Twin Cities students with UMN email addresses on the group’s roster in GopherLink. It’s highly recommended all members in the student group are listed on the group’s roster.
    For CLPs only: List the CLP Advisor AND the CLP Department Head on the group’s roster in GopherLink (these may be the same individual)
  3. Receive notice from the Student Activities Office that the group has met the above requirements

Should the registration submission require any updates or changes to meet requirements, it will be communicated to the student group. The officer who submitted the form can update the registration submission from the Submissions page in GopherLink.

... for New Groups

Student groups who are new to campus must register with the Student Activities Office. New student groups may register between August 15 and May 15.

To register, one of the founding officers from the student group must sign into GopherLink and click “Register a New Organization”.

Information Needed to Register a New Group

To complete the new group registration, an officer will need the following:

  • The classification the group will become, either Registered Student Organization (RSO) or Campus Life Program (CLP). Please refer to student group polices to learn more about each classification.
  • At least five registered University of Minnesota – Twin Cities students and their UMN email addresses to be listed as officers. Whoever completes the form should be included as one of the officers, and therefore meet the criteria for being an officer.
  • A group constitution that meets all requirements for student group constitutions. Click here to view constitution requirements and a sample constitution.
  • For CLPs Only:
    • A departmental advisor and UMN email address of that advisor, and the sponsoring department’s head UMN email address (these can be the same individual)
    • A completed and signed CLP Advisor letter (download a blank letter here).

Steps to Register a New Group

  1. Click on "Register a New Organization" on this page to complete the New Group Registration form
  2. In the registration form, submit a constitution for the group that meets the minimum requirements.
    For CLPs Only: In the registration form, submit a CLP Letter signed by the prospective CLP Advisor and the sponsoring Department Head (these can be the same individual)
  3. List at least five (5) officers who are University of Minnesota – Twin Cities students with UMN email addresses on the group’s roster in GopherLink. It’s recommended all members in the student group are listed on the group’s roster.
    For CLPs Only: List the CLP Advisor AND the sponsoring Department Head on the group’s roster in GopherLink (these can be the same individual, in which case the individual must hold both titles on the roster)
  4. Attend a New Group Meeting with a Student Activities Advisor
  5. In the meeting, submit $30 to the Student Activities Office
    1. RSOs can submit this payment in cash or as a check made payable to the “University of Minnesota”
    2. CLPs can submit this payment as a EFS chartstring using this form
  6. Receive notice from the Student Activities Office that the group has met the above requirements

Should the registration submission require any updates or changes to meet requirements, it will be communicated to the student group. The officer who submitted the form can update the registration submission from the Submissions page in GopherLink.

... for Expired Groups

Student groups who did not complete re-registration last academic year or missed the September 30th deadline to re-register are considered expired. Expired groups may register their group to regain access to student group benefits and current registration status. Expired groups may register between August 15 and May 15.

To register, one officer from the student group must sign in to the GopherLink Action Center, click on the student group, and click “Re-Register This Organization”.

Information Needed to Register an Expired Group

To complete registration, an officer needs the following information:

  • The student group’s classification, either RSO or CLP (this is found on the group’s GopherLink profile page)
  • UMN email address of all group officers; the group needs at least five officers who are UMN Twin Cities students
  • For CLPs Only: UMN email addresses of the group’s CLP departmental advisor(s) and the group’s CLP department head.

For RSOs Only (Optional): The group’s federal tax identification number or Employer Identification Number (TIN / EIN). Not all RSOs have a TIN/EIN, but those who do will want it know it.

Steps to Register an Expired Group

  1. Complete the expired group registration form on GopherLink
  2. In the registration form, submit a constitution for the group that meets the minimum requirements
  3. List at least five (5) officers who are University of Minnesota – Twin Cities students with UMN email addresses on the group’s roster in GopherLink. It’s recommended all members in the student group are listed on the group’s roster.
    For CLPs Only: List the CLP Advisor AND the CLP Department Head on the group’s roster in GopherLink (these can be the same individual, in which case the individual must hold both titles on the roster)
  4. Attend an Expired Group Meeting with a Student Activities Advisor
  5. In the meeting, submit $30 to the Student Activities Office
    1. RSOs can submit this payment in cash or as a check made payable to the “University of Minnesota”
    2. CLPs can submit this payment as a EFS chartstring using this form
  6. Receive notice from the Student Activities Office that the group has met the above requirements

Should the registration submission require any updates or changes to meet requirements, it will be communicated to the student group. The officer who submitted the form can update the registration submission from the Submissions page in GopherLink.