Fundraising

Fundraising is one of the best and most proactive ways to make your group self-sufficient, finance your group’s activities and gain valuable experience for the participating members. All student group fundraising activities must follow University policies and procedures, as well as local, state, and federal laws. When planning a fundraiser, keep the following in mind:

  • Reserved spaces and contact tables must display the name of the student group and be staffed at all times by the members of the student group which have reserved space for the fundraiser or sale.
  • The name of the sponsoring student group must be prominently displayed in all advertising and other communications connected with the fundraising or sales effort, including at the event site itself.
  • Sales of goods and/or fundraising activities are allowed by registered student groups with an approved sales/fundraising permit from Student Unions & Activities.
  • Registered student groups should be aware of policies pertaining to Use of the University of Minnesota Name, Marks and Logos for CLPs and RSOs for use on any merchandise.
  • Groups must save all receipts for expenses incurred as a result of the sale and/or fundraiser and a deposit slip of the amount received from the sale and/or fundraiser. Student Activities reserves the right to request a financial report from any group should they deem it necessary. Should you be requested to submit a financial report, all receipts must be attached. Failure to respond to a request for a financial report will result in loss of all sale and/or fundraising privileges for the remainder of the academic year and could result in the loss of student group status.
  • Groups must comply with all University of Minnesota, local, state, and federal policies and guidelines. Failure to comply with these policies and procedures could affect student group status with Student Unions & Activities. This includes being responsible for any and all taxes associated with your sale and/or fundraiser.
  • Sales and/or fundraising permit applications may be denied if submitted less than ten (10) business days in advance.
  • Student groups may conduct on-campus sales & fundraising activities up to 5 days per semester. Groups can conduct 1 bake sale per semester.
  • Groups may not host "raffles" without a permit from the Minnesota Gambling Control Board, as raffles by definition involve ticket sales. "Prize drawings" are permitted without a state permit so long as money is not exchanged.

On-Campus Sales & Fundraising

Application & Permit Procedure

  1. Reserve a space for your fundraiser. Student Unions & Activities space can be reserved online or at the Event Services Office in 309 Coffman Union or Room 42 St. Paul Student Center. For University of Minnesota outdoor space, complete the online application on the Outdoor website.
  2. Complete a Sales and Fundraising Application. This must be completed by a listed officer according to the group's GopherLink profile.
  3. If approved, a copy of the permit will be emailed to the student group officer’s address listed on the permit application. A copy of the permit must be posted at the sale and/or fundraiser.

Concession Sales

Aramark offers opportunities for student groups to raise funds by staffing concession stands at Gopher sporting events. Groups should contact Aramark directly using the information below to set up these opportunities. For student groups interested in selling concessions at on-campus athletic venues as a fundraising opportunity, the following requirements apply:

Campus Life Programs (CLP)

  1. CLP members must not serve and/or sell alcohol (if alcohol service and/or sales do happen, ARAMARK or University of Minnesota employees must handle the distribution and/or sale).
  2. CLP members are provided general liability insurance coverage through the University of Minnesota.
  3. Agreements between ARAMARK and the Campus Life Program must be signed by a University administrator in the CLP’s sponsoring department that has authority to sign contracts (e.g., dean or department head).

Registered Student Organizations (RSO)

  1. RSO members must not serve and/or sell alcohol (if alcohol service and/or sales do happen, ARAMARK or University of Minnesota employees must handle the distribution and/or sale).
  2. RSO needs liability insurance of no less than $1,000,000 of coverage. ARAMARK must be named as an additional insured. RSO may utilize ARAMARK’s insurance plan at no additional cost or obtain their own insurance through an outside company. Contact information is below to learn more information regarding ARAMARK’s insurance option.
  3. RSO will be required to submit a W-9 to Aramark.
  4. Agreements between ARAMARK and the Registered Student Organization must be signed by an officer of the Registered Student Organization; the University is not a party to the Registered Student Organization’s contract.

Venues

  • Williams Arena
  • Sports Pavilion
  • Mariucci Arena
  • Ridder Arena
  • TCF Bank Stadium (Gopher athletic events only)
  • Siebert Field
  • Cowles Stadium

Sports

  • Men’s and Women’s Basketball
  • Volleyball
  • Wrestling
  • Football (groups may be required to commit to the entire football season)
  • Men’s and Women’s Gymnastics
  • Men’s and Women’s Hockey
  • Baseball
  • Softball

ARAMARK Contact

Ali Hendrickson
hendr954@umn.edu
(612) 301-1974
2009 University Avenue SE, Minneapolis, MN 55455

Ticket Sales

Student groups may host ticketed events as a form of revenue. Please consider the following in planning for ticket sales:

  • Many popular forms of funding (e.g., SSF and SUA Grants) and popular venues (e.g., Ted Mann Concert Hall) have specific policies regarding ticket sales. Review any and all funding sources and venues for ticket sales policies.
  • If your student group is a Campus Life Program, check with your CLP advisor and department about how to facilitate ticket sales. Your department financial processes may dictate a certain method of selling tickets and collecting ticket revenue.
  • How will you facilitate ticket sales? Where can people buy tickets (e.g., online, in-person, or both)? When can they buy tickets (e.g., only before, only at the door, both)? Who is collecting the money? Can people pay in cash? If so, how will you manage the cash?
  • How much your tickets cost will affect attendance. You may want to consider have different prices for different audience members (e.g., UMN Students pay less than General Public) while still adhering to the Board of Regents Policy on Diversity, Equal Opportunity and Affirmative Action that your group is required to follow.
  • What will the ticket get an attendee? General admission vs. assigned seat? Food and beverage? Special access to speakers/performers?
  • What is your policy on refunds or transferring ticket ownership?
  • At the event, how will you manage who does and does not have a ticket?

Off-Campus Sales & Fundraising

Registered Student Organizations wishing to solicit donations or contributions from off-campus sources must follow local, state, and federal laws.

Campus Life Programs wishing to solicit donations or contributions from off-campus sources must obtain the approval of the Office of the Director of the University of Minnesota Foundation if all of the following conditions are true:

  1. The money solicited would be given to the student group for its use.
  2. The money would be channeled to the student group through the University.
  3. The amount of money sought is $1,000 or more.

All contributions received by CLPs from off-campus sources, with or without approval from the University of Minnesota Foundation, must be channeled through the University of Minnesota Foundation. As such, these may be tax-deductible for the giver. This is not the case for Registered Student Organizations, unless they obtain 501(c) status with the IRS.

Off campus sales by CLPs need to be approved by the University of Minnesota Foundation consistent with University policy on fundraising.