New Student Group Registration

New Student Groups are groups in the process of registering with Student Unions and Activities for the first time. These groups are new to campus.

There are over 1,000 student groups at the University of Minnesota. Before you start a new group, look to see if a similar group already exists. You can find student groups on GopherLink.

If you can’t find your student group, you can register a new group.

Relevant Dates and Deadlines

All times are listed in US Central Time.

  • Thursday, October 1, 2020: Registration for new and expired groups opens in GopherLink
  • Friday, May 14, 2021: Deadline for new group registration forms to be submitted in GopherLink.
  • Friday, May 28, 2021 at 2:00pm: Deadline to complete in-process Full Registration requirements. Extensions will not be granted. Groups that do not meet this deadline may restart the registration process when student group registration opens for Fall 2021.

Registration Process for New Student Groups

New Student Groups that are seeking “currently registered” status and access to all student group benefits can begin the process between Thursday, October 1, 2020 and Friday, May 14, 2021.

Review the student group policies for benefits and responsibilities of registered student groups.

Prepare for Registration

Prior to starting the registration process, new groups can take the following steps:

  • Determine the founding officers of the group. All student groups need at least five officers who are currently enrolled students at the University of Minnesota
  • Outline the purpose and mission of the organization
  • Determine which student group classification makes sense for the group.
    • If your group will be a Campus Life Program:
      • Identify an CLP Advisor and CLP Department Head for your group
      • Complete a CLP Advisor Letter and have your group’s CLP Advisor and Department Head sign the letter.
  • Draft a student group constitution using the student group constitution writing guide. Reminder: student group constitutions must be signed by at least five officers who appear on the group’s roster in GopherLink; digital signatures that can be identified as unique to each signer are accepted.

Steps to Registration for New Student Groups:

New Group Registration Forms must be submitted between Thursday, October 1, 2020 and Friday, May 14, 2021. All registration requirements for New Student Groups must be completed on or before Friday, May 28, 2020.

Click here to review requirements for registration.

  1. Complete the organization registration form. Select "Register a New Student Group" in the first questions. One of the founding officers from the student group must complete a New Group Registration Form between October 1, 2020 and May 14, 2021. Through the form you will provide:
    1. The group’s classification, either Registered Student Organization (RSO) or Campus Life Program (CLP). Review student group policies to learn more about each classification.
    2. The officers and members of the student group. There must be at least five officers identified on the roster in the registration submission. All officers must meet the criteria for being an officer. Click here to review officer responsibilities.
    3. A group constitution that meets all minimum requirements for student group constitutions. Click here to review constitution requirements, recommendations, and example language.
    4. For CLPs only:
      1. The CLP Advisor’s and CLP Department Head’s names and UMN email addresses; these positions can be held by the same person.
      2. A completed and signed CLP Advisor Letter (download a blank letter here)

Notice to CLPs as of Thursday, October 1:

There is a technical issue with the organization registration form that does not allow New CLPs to click "Submit for Approval" on the form. While we work to fix the form, please follow these instructions instead of clicking "Submit for Approval":

  1. Follow the instructions for this form as directed
  2. Once complete, click the down arrow next to "Submit for Approval"
  3. Click Save as Draft
  4. Once saved, email the Student Activities Office at sao@umn.edu with the following information:
    1. Your name
    2. Your group's name
    3. What you are trying to do? (Register a new CLP)
    4. Confirm that you have saved a draft and its ready for review
  5. We will submit the form on your behalf and we will then begin processing the form as usual.

Please note this may take several business days. Thank you for your patience.

After you have submitted the registration form:

  1. The Student Activities Office will review your form submission. The form submitter will receive an email via GopherLink with next steps and feedback to satisfy registration requirements.
  2. At least one officer must complete the Canvas course for New/Expired Group Registration. The Student Activities Office will grant your officers access to the Canvas course after the New Group Registration Form is submitted.
  3. Once your group has completed the Canvas course, you can schedule your group’s New Group Meeting with a Student Activities Advisor. The Student Activities Office will provide you with the link to schedule your virtual New Group Meeting. We recommend at least two officers attend the meeting, preferably the president and treasurer.
  4. Once all requirements have been met, your group will be “currently registered” status and gain full access to student group benefits through September 30, 2021.
  5. Your group must pay a $30 registration fee as part of their registration. New or Expired Student Groups that do not pay the fee on time will not have access to student group benefits and the group's status may be impacted. Review the information below for the payment process based on your group's classification.

Registration Fee Payment Process

Registration Fee Payment Process for RSOs

The fee will paid via invoice that will be sent to the contact information you provide for your group. Please see the following for the invoice process:

  1. Your group will complete the registration requirements (except paying the registration fee) before you are asked to pay the fee.
  2. After your group meets the other registration requirements, your group will be in good standing, currently registered, and have access to benefits. You will receive a form from the Student Activities Office to provide generic group contact information so SAO can set up your group in the University's invoice system. Your group will have 10 business days after you receive the form to complete the form. If your group does not complete the form on time, your group's status and access to benefits may be impacted.
    1. Note: In order to complete the RSO Invoice Information Request form, you must accept the invitation to join your group on GopherLink. The invitation is an email from Presence, the platform for GopherLink. Check your Spam folders if you cannot find the email invitation to join your group on GopherLink.
  3. An invoice for $30 will be sent via email to the email address you provide. Invoices can paid online or through mail. Instructions on how to pay the invoice will be provided with the invoice.
  4. Your group must pay the invoice within 30 days of receiving the invoice. If your group does not pay the invoice, your group may lose access to student group benefits and its status may be impacted until the invoice is paid.

Registration Fee Payment Process for CLPs

The fee will paid via an EFS Chartstring number provided by your group's sponsoring University department. Please see below the process for paying the registration fee:

  1. Your group will complete the registration requirements (except paying the registration fee) before you are asked to pay the fee.
  2. After your group meets the other registration requirements, your group will be in good standing, currently registered, and have access to benefits. You will receive a form from the Student Activities Office to submit an EFS chartstring. You must complete this form within 30 days of receiving notice from SAO. Failure to complete this form on time may impact your group's status and access to benefits until the form is complete.
    1. Note: In order to complete the EFS Submission form, you must accept the invitation to join your group on GopherLink. The invitation is an email from Presence, the platform for GopherLink. Check your Spam folders if you cannot find the email invitation to join your group on GopherLink.
  3. After you complete the form, SAO will process the registration fee and $30 will be transferred from the provided chartstring to Student Unions and Activities.