Expired Student Group Registration

Relevant Dates and Deadlines

All times are listed in US Central Time.

  • Thursday, October 1, 2020: Registration for new and expired groups opens in GopherLink
  • Friday, May 14, 2021: Deadline for expired group registration forms to be submitted in GopherLink.
  • Friday, May 28, 2021 at 2:00pm: Deadline to complete in-process registration requirements. Extensions will not be granted. Groups that do not meet this deadline may restart the registration process when student group registration opens for Fall 2021.

Registration Process for Expired Student Groups that Expired before March 2021

Except for groups that expired in March 2021, Expired Student Groups that are seeking “currently registered” status and access to all student group benefits can begin the process between Thursday, October 1, 2020 and Friday, May 14, 2021.

Review the student group policies for benefits and responsibilities of registered student groups.

Prepare for Registration

Prior to starting the registration process, expired groups can take the following steps:

  • Confirm all officers of the group. All student groups need at least five officers who are currently enrolled students at the University of Minnesota.
  • Review the purpose and mission of the organization.
  • If your group is a Campus Life Program:
    • Confirm your group’s CLP Advisor and CLP Department Head
    • Complete a new CLP Advisor Letter and have your group’s CLP Advisor and Department Head sign the letter.
  • Update your group’s constitution using the student group constitution writing guide. Note: student group constitutions must be signed by at least five officers who appear on the group’s roster in GopherLink; digital signatures that can be identified as unique to each signer are accepted.

Steps to Registration for Expired Student Groups:

Expired Group Registration Forms must be submitted between Thursday, October 1, 2020 and Friday, May 14, 2021. All registration requirements for Expired Student Groups must be completed on or before Friday, May 28, 2020 to complete registration.

Click here to review requirements for registration.

  1. For groups that did not complete re-registration in 2019-20: Complete this form to get access to your group's profile in the new GopherLink. The Student Activities Office will give the officer(s) listed on the form access to your group's profile. Once your group's officers receive confirmation they have access to the group's profile, then you may proceed to Step 2.
  2. Follow these instructions to start Expired Group Registration after you have access to your group's profile:
    1. Click here to navigate to the Admin side of Presence. You may have to sign in with your UMN Internet ID and password.
    2. Search for your expired student group.
    3. Click on the stacked-dots to the right of your expired student group and click EDIT.
    4. Select "Register an Expired Group" from the first question, and then complete the form. The form must be submitted between October 1, 2020 and May 14, 2021. Through the form you will provide:
      1. Basic information about your group, including contact information and a publicly available officer roster.
      2. A group constitution that meets all minimum requirements for student group constitutions. Click here to review constitution requirements, recommendations, and example language.
      3. For CLPs only:
        1. The CLP Advisor’s and CLP Department Head’s names and UMN email addresses; these positions can be held by the same person.
        2. A completed and signed CLP Advisor Letter (download a blank letter here)
      4. For groups requesting to change their official name (optional): The group’s requested name with an updated and signed constitution that reflects the group’s requested name. Please review the student group name policies and the student group constitution requirements.
    5. Click "Submit for Approval" to begin the Expired Group Registration process.

Notice to CLPs as of Thursday, October 1:

There is a technical issue with the organization registration form that does not allow Expired CLPs to click "Submit for Approval" on the form. While we work to fix the form, please follow these instructions instead of clicking "Submit for Approval":

  1. Follow the instructions for this form as directed
  2. Once complete, click the down arrow next to "Submit for Approval"
  3. Click Save as Draft
  4. Once saved, email the Student Activities Office at sao@umn.edu with the following information:
    1. Your name
    2. Your group's name
    3. What you are trying to do? (Register an Expired CLP)
    4. Confirm that you have saved a draft and its ready for review
  5. We will submit the form on your behalf and we will then begin processing the form as usual.

Please note this may take several business days. Thank you for your patience.

After your group has submitted the registration form:

  1. The Student Activities Office will review your form submission. The form submitter will receive an email via GopherLink with next steps and feedback to satisfy registration requirements.
  2. At least one officer must complete the Canvas course for New/Expired Group Registration. The Student Activities Office will grant your officers access to the Canvas course after the Expired Group Registration Form is submitted.
  3. Once your group has completed the Canvas course, you can schedule your group’s New Group Meeting with a Student Activities Advisor. The Student Activities Office will provide you with the link to schedule your virtual Expired Group Meeting. We recommend at least two officers attend the meeting, preferably the president and treasurer.
    1. Before you meet with an advisor, your group’s roster must be updated if you have not already done so. You need at least five University of Minnesota Twin Cities students listed in officer positions on your group’s roster in GopherLink; at least one person must be listed as a president and at least one person must be listed as a treasurer. Click here for more information and instructions about updating your group’s roster in GopherLink.
  4. Once all requirements have been met, your group will be “currently registered” status and gain full access to student group benefits through September 30, 2021.
  5. Your group must pay a $30 registration fee as part of their registration. New or Expired Student Groups that do not pay the fee on time will not have access to student group benefits and the group's status may be impacted. Review the information below for the payment process based on your group's classification.

Registration Fee Payment Process

Registration Fee Payment Process for RSOs

The fee will paid via invoice that will be sent to the contact information you provide for your group. Please see the following for the invoice process:

  1. Your group will complete the registration requirements (except paying the registration fee) before you are asked to pay the fee.
  2. After your group meets the other registration requirements, your group will be in good standing, currently registered, and have access to benefits. You will receive a form from the Student Activities Office to provide generic group contact information so SAO can set up your group in the University's invoice system. Your group will have 10 business days after you receive the form to complete the form. If your group does not complete the form on time, your group's status and access to benefits may be impacted.
    1. Note: In order to complete the RSO Invoice Information Request form, you must accept the invitation to join your group on GopherLink. The invitation is an email from Presence, the platform for GopherLink. Check your Spam folders if you cannot find the email invitation to join your group on GopherLink.
  3. An invoice for $30 will be sent via email to the email address you provide. Invoices can paid online or through mail. Instructions on how to pay the invoice will be provided with the invoice.
  4. Your group must pay the invoice within 30 days of receiving the invoice. If your group does not pay the invoice on time, your group may lose access to student group benefits and its status may be impacted until the invoice is paid.

Registration Fee Payment Process for CLPs

The fee will paid via an EFS Chartstring number provided by your group's sponsoring University department. Please see below the process for paying the registration fee:

  1. Your group will complete the registration requirements (except paying the registration fee) before you are asked to pay the fee.
  2. After your group meets the other registration requirements, your group will be in good standing, currently registered, and have access to benefits. You will receive a form from the Student Activities Office to submit an EFS chartstring. You must complete this form within 30 days of receiving notice from SAO. Failure to complete this form on time may impact your group's status and access to benefits until the form is complete.
    1. Note: In order to complete the EFS Submission form, you must accept the invitation to join your group on GopherLink. The invitation is an email from Presence, the platform for GopherLink. Check your Spam folders if you cannot find the email invitation to join your group on GopherLink.
  3. After you complete the form, SAO will process the registration fee and $30 will be transferred from the provided chartstring to Student Unions and Activities.