Regarding Student Groups and 2020-21

Updates for Student Groups

Last Updated 1/14/2021

COVID-19 guidelines continue into Spring 2021 and groups can continue to access the services they need through Student Unions and Activities. Our department’s goals are to ensure groups have opportunities to engage with each other and with campus. As a result, our goals for this site are to:

  • Provide opportunities for students to engage remotely and resources for event or meeting plans
  • Support student groups as they cater efforts for diversity, equity, and inclusion within their respective contexts
  • Continue our commitment to Diversity, Equity, and Inclusion through our advising, resources, and training for students
  • Update processes to ensure uninterrupted, remote access to services

Below, you will find updates relevant to specific services your group may utilize in the spring. Contact the Student Activities Office at sao@umn.edu if you have questions or would like advice about how your student group may operate.

The University follows recommendations and guidelines set by the Minnesota Department of Health. The Safe Campus website will be continuously updated as new information comes to light. As the University monitors the situation, questions will arise to which there are not yet answers. Please know that we will continue to update you as more information becomes available. We encourage students to continue checking this website for more updates.

Information for Incoming Students

For students who are new to the University, there will be a multitude of opportunities to learn about student groups in the weeks before the semester begins. Students always have access to search for student groups on GopherLink, where active student groups can be found in the “Organizations” directory.

Incoming students should also view the Flipgrid Fair for undergraduate students (z.umn.edu/undergradflipgrid) and for graduate and professional students (z.umn.edu/profgradflipgrid) to see videos from student groups about their activities on campus.

Please contact the Student Activities Office (sao@umn.edu) if you have specific questions about student groups.

General Information for Student Groups

The information below outlines the changes relevant to student groups for Fall 2020. Additional questions may be directed to the Student Activities Office (sao@umn.edu).

Usage of GopherLink

Student groups are highly encouraged to use GopherLink to promote their events and activities throughout the academic year. There are various tools and benefits that GopherLink offers to help enhance your group’s presence on and off campus. For guidance on GopherLink best practices and access to support documents, please visit the GopherLink for Student Group Officers page.

Opportunities to Recruit and Engage

Student groups should post all their events on GopherLink as soon as possible. The Student Activities Office will continue to promote the student group Events Calendar on GopherLink to the student body throughout the spring semester. Students will use the filters on the event calendar to determine which events are of interest to them, so add those categories that are accurate for your event as you create it in the system.

Annual Registration Process

For currently registered student groups

The annual re-registration process for currently registered student groups begins January 5. Re-registration form submissions are due February 28. Groups that complete re-registration will be registered through September 30, 2021. Failure to meet the deadline for re-registration will result in a student group expiring and losing access to student group benefits. Review the re-registration process here. .

For new and expired student groups

New and expired student groups can register at any time between now and May 14, 2021. Review the new and expired group registration process here.

Funding

The funding information below is specific to Spring 2021 programs and events.

SUA Grants Program

Student groups can now apply for Student Unions & Activities Grants to assist with expenses related to student group and departmental events, programs, and virtual engagement as well as professional development opportunities for individual students. Grant Applications will open on December 15 for the spring semester. Funding is only available for virtual events that happen between January 1 and May 31. Updated information is available at z.umn.edu/suagrants.

Student Services Fees

Visit ssf.umn.edu for more information on Student Services Fees.

Bank Accounts

Student groups can refer to more information about Bank Accounts and COVID-19 at z.umn.edu/sgbankacctsfall2020.

Communications to Groups

Student group officers and advisors receive email communications from the Student Activities Office through direct messages and the Student Group Newsletter which is sent on a monthly basis. These communications feature program updates, resources and training opportunities. Student groups can ensure that all communications from the Student Activities Office are received by updating their roster on gopherlink.umn.edu on a regular basis. Students may find the previous newsletters at z.umn.edu/sgarchive2021.

Advising for Student Groups

Student Activities Staff are available virtually by email, phone, Google Meet, or Zoom. For quick questions, please contact the Student Activities Office (sao@umn.edu). Students can set up a general advising appointment with a Student Activities Advisor at z.umn.edu/studentgroupadvising. See more information about student group advising here.

Student Group Mail

Student groups that have their mail sent to 126 Coffman Memorial Union are encouraged to redirect (permanently or temporarily) to an alternate address by completing the Change of Address form at usps.com or by updating your group’s profile on any other websites associated with your group’s mail or packages. Groups that update their address should also make that update on their GopherLink profile.

Student groups that may have mail being held in 126 Coffman Memorial Union can sign up for a time to pick up mail on Wednesdays. Any officer listed on the student group’s roster may pick up mail. If a member is picking up mail on behalf of the group, an officer must sign up for a time and then send an email to sao@umn.edu with the person’s name and the group. Sign up for a time to pick up mail on this spreadsheet: Student Group Mail Pick Up Schedule (Spring 2021).

Please contact sao@umn.edu if you have questions or if no one from your group can make the pick up on Wednesday.

Student Group 2020-21 Events

In order to prioritize health and safety of student group activities, student groups should host virtual activities and events during the 2020-21 academic year. More student group event guidelines (for virtual and in-person events) are available on the Student Group Event Guidelines page.

Events and Meetings through January 18, 2021

In compliance with Minnesota Executive Order 20-99, student group events and meetings scheduled to occur on campus between Saturday, November 21 and Saturday, January 18 must be virtual. In-person meetings and events are not permitted. Groups who currently hold on-campus reservations and space permits (indoor or outdoor) for those dates will have those reservations cancelled and reservation/space requests for those events and meetings will be denied. Questions regarding your reservation cancellation should be directed to the venue or space manager. Additional guidance for on-campus events and meetings after January 18 will be provided as more state, federal, and University COVID-19 guidance becomes available.

Events and Meetings as of January 19, 2021

Guidelines relating to events and meetings beginning January 19 and beyond are on the student group events page. We strongly recommend groups continue to operate remotely whenever possible.

Student Group Responsibility and Accountability

Student groups and their officers are responsible for complying with University policies, as well as state, local, and federal laws. Health and safety directives, guidelines, and requirements from the University of Minnesota and the Minnesota Department of Health apply to all student group activities and gatherings, whether on-campus or off-campus. Groups who fail to comply with directives, guidelines, and requirements from the University of Minnesota and/or the Minnesota Department of Health may lose access to benefits and are subject to the Student Group Conduct Process.