Apply for Grants

All applications received by a given application deadline will be reviewed the following week so long as funding is still available. Applications are reviewed on a first-come, first-served basis.

Application Due Dates

We recommend that applications are submitted as soon as possible to receive your grant funding, if awarded. Familiarize yourself with the Grant Process Overview (opens in a new tab) to determine the most appropriate time for your group to complete an application. Applying close to or after the date of your event will mean that your group will not receive awarded money until after the event occurs.

(CLPs will receive a transfer within ~2-4 weeks; RSOs will receive checks within ~3-6 weeks).

Visit (opens in a new tab) to view upcoming application deadlines.

How to Apply

Fill out the SUA Grants Application (opens in a new tab).

  • Only students listed in GopherLink as officers for a group can submit a SUA Grants Application for their group. Groups are required to have five officers listed on their GopherLink roster and currently registered with Student Group Services. Not complying with policy will result in automatic denial.
  • The application is divided into 2 parts: The Application Form and the Event Justification and Budget Template. The Event Justification and Budget Template has 2 tabs that need to be completed: The SUA Grant Budget Template and the Event Description and Justification. If awarded, the last two tabs will also be utilized.
  • Make sure that all information and documents are filled out correctly.

The SUA Grants Team will contact your group's primary contact with your applications status after your application has been reviewed. Contact the Grants Assistant at (opens in a new tab) with questions.

Application Information

To complete your application, here's some of the information you'll need to have ready:

  • Applicant Information
    • Student group name
    • Contact information (phone number, email address, etc.)
    • Type of Applicant (RSO, CLP, Department or Individual)
  • Event Information
    • Name, date, time and location of event
    • Clear and concise overview of event details
    • Explanation of budgetary information wherever possible
  • Budget
    • Complete SUA Grants Budget Template (opens in a new tab) with all line items for the entire event accounted for.
    • The budget should include all expenses, even if you do not anticipate the grant funding everything.
  • Event Logistics
    • Event Location Information
    • List of event supplies
    • Publicity plan
  • Status of room reservation, permits, conference applications, etc.
  • Additional Forms for RSOs
    • W-9 Form (opens in a new tab) - Required for RSO’s that are first time grant recipients

Post-Event Requirements

All groups who receive funding through the SUA Grant Program are required to submit receipts and other event information within thirty (30) days of their event date.

The process for submitting post-event paperwork is:

  • Fill out the SUA Grants Event/Project Evaluation Form (opens in a new tab)
    • Groups must upload itemized receipts for all expenditures.
    • Update the Event Justification and Budget document - Post-Event Budget tab with actual expenses and income.
    • Only students listed in GopherLink as officers for a group can submit an Event/Project Evaluation form for their group.
    • Itemized receipts and/or paid invoices are required for your post-event form.
    • Only PDFs, JPEGs, or PNGs will be accepted. Please review the Accepted Documentation resource (opens in a new tab) prior to submitting your post-event form.
  • Meet with an advisor if necessary
    • If a submission is complex or does not contain all of the necessary documents an advisor may require a meeting to clarify the information provided.
  • Pay the reimbursement if necessary
    • If a group does not use all of the funding they received, the group will need to pay the remaining funds back to the SUA Grants Program.  
    • RSO’s will receive an email with an invoice payable by credit card and CLP’s will pay with an EFS transfer. 

Failure to meet requirements by the deadline may impact the group’s ability to apply for grants in the future.