Student Job: Payroll/HR Assistant

Title: Payroll/HR Assistant

Level: Intermediate

Essential Functions:

The Payroll/HR Assistants work with over 600 student and staff employees in a year from Student Life departments, including Student Unions & Activities, Student Engagement, Career Internship Services, Career Services Administration, and LEAD-UP. Much of the daily work is carried out without direct oversight; the Payroll/HR Assistants must learn relevant University and departmental HR policies & procedures as well as specific computer programs needed to perform their duties.
Duties include answering student staff questions related to the department's time clock and finding pay information on the University's web sites. The employee will assist staff in posting & closing student job openings and completing new hire & end of employment paperwork.

• 60% Technical Operations: Record/database management, creating & maintaining Google forms, PeopleSoft/MyU reports, student job postings.
• 20% Customer Service: Verbal and written communication, advise customers on relevant policies and procedures.
• 15% Office Assistance: Shredding and filing maintenance, Google form scripting, working with MS Excel (including pivot tables and graphs).
• 5% Other duties as assigned.

Opportunities for Skill Development on the Job:

Students participate in experiences outside the classroom which allow them to develop and demonstrate life skills. These skills and characteristics for success and citizenship are learned and refined during their college years and beyond. The Office for Student Affairs has developed seven Student Development Outcomes that the Student Unions & Activities has incorporated into the student employment system in the Unions. Here is a listing of the Student Development Outcomes with some examples of how you can learn or further develop your own skills set.

Responsibility/Accountability

• Takes ownership of duties and responsibilities, and ensures they are completed accurately and on time
• Can articulate basic University and department policies and procedures relating to student employees, and understands staff roles

Independence/Interdependence

• Seeks instruction from supervisor and asks when unclear of tasks, procedures or how to correct errors
• Knowledgeable of job tasks and is able to perform them without direct supervision
• Shares new ideas and initiatives with supervisor and co-workers that will improve work area

Goal Orientation

• Knows tasks that need to be accomplished for each shift, possesses and maintains motivation to achieve goals
• Is open to alternative ways to finish tasks in a more efficient manner

Self-Awareness

• Assess own weaknesses and strengths and uses this knowledge to better work performance
• Communicates effectively and professionally in both verbal situations and in a written format
• Functions as a resource for others and demonstrates the ability to help others adapt to office culture

Resilience

• Can handle last minute changes to tasks that need to be completed and can work under time constraints
• Works through difficult experiences by assessing what caused them, what can be done to repair them, and how to avoid them in the future

Appreciation of Differences

• Conducts him/herself in a professional manner regardless of whether s/he agrees with a customer's ideas or beliefs
• Recognizes differences in the way people interpret/learn information and is willing to adjust presentation style to meet needs

Tolerance of Ambiguity

• Embraces a task without assurance of success or certainty about the outcome
• Initiate, maintain, and handle changes in relationships

*The employer reserves the right to change or add duties to this position as long as the changes and/or additions are consistent with the job classification.