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SUA Program Board Committee Chair

Title: SUA Program Board Committee Chair
Pay Rate: Approximately $1000/semester (includes summer 2017, fall 2017, and spring 2018)
Term: March 2017 – May 2018

Board-Wide Responsibilities

  • Recruiting, organizing, and motivating a volunteer committee that meets regularly
    • Leading committee through program selection as well as planning and implementation of events
    • Organizing event staff drawn from volunteer committee
  • Researching national and local programs to discover trends and create awareness of competing programs
  • Coordinating, promoting, and evaluating all events planned by committee
  • Maintaining committee budget in cooperation with SUA Advisor while forecasting expenditures for future events
  • Managing committee email and voicemail communications
  • Maintaining regular and consistent communication with committee members, SUA Advisor, and marketing and facilities staff representatives while replying to requests/questions in a timely manner.
  • Seeking partnerships with other university departments, student groups, and outside agencies on programs when applicable
  • Communicating and negotiating with performers/agents, managers, vendors, and student groups while overseeing the contracting process
  • Promoting and positively representing the Program Board and its committees across campus
  • Keeping organized files and accurate records on events to guide the work of future committee chairs
  • Assist with Homecoming and Spring Jam™ events as academic schedule allows

Committee Specific Responsibilities

Campus Events (4 positions)

  • Programming Friday and Saturday nights  in and around Coffman Memorial Union and the St. Paul Student Center for the duration of the academic year
  • Programming roughly 14 films per semester
  • Planning, organizing, and implementing events including national acts, competitions, and crafts. Past examples of events have included Crafts with Friends, the Iron Chef/Ace of Cakes Competitions, Nick Offerman, BORNS,  Matt Bellassai, and Jesse McCartney

Arts and Culture (2 positions)

  • Planning 15 to 18 exhibitions and matching receptions at the Coffman Art Galleries and the Larson Art Gallery which includes “call for artists”
  • Plan a variety of engaging art workshops
  • Planning, organizing, and implementing annual marquee events including Art of Recycling and the First-Year Photo Project
  • Evaluating and replacing building photographs and art pieces in the St. Paul Student Center and Coffman Memorial Union annually
  • Collaborate with the Board of Governors and SUA staff to coordinate any special additions to facilities’ art collections and displays outside of the yearly budget

Whole Music Club (3 positions)

  • Planning regular concerts and events in the Whole Music Club, with music concerts being the focus
  • Planning, organizing, and implementing annual marquee events including WAM-O-Rama and Spring Jam™ Battle of the Bands

Time Commitments

Ongoing

  • Bi-Weekly Program Board meetings every Monday from 3:30 – 4:30pm in Coffman Memorial Union Board Room (307)
  • Weekly advisor, co-chair, committee, and departmental meetings as assigned
  • Estimated 10 hours a week planning events (including summer), in addition to event execution

Spring 2017 Semester

  • Spring Orientation: Saturday, March 4
  • March– May: volunteering and shadowing current chairs as schedule allows, researching and brainstorming event ideas
  • Spring Jam™ 2017 – April 21 and 22nd: volunteering with the execution of Spring Jam™ events

Summer 2017

  • Roughly 10 hours a week over the summer (does not need to be completed in the office, but consistent internet access will be required)
  • Summer Retreat: Tentatively Friday, August 25

Welcome Week 2017

  • Events and Activities Showcase: September 1, 2017, approximately 8:00p - 2:00a

Homecoming 2017 –  October 15-21, 2017

  • Assist with execution at all events that do not interfere with class. In the case that a class needs to be missed, absence letters can be provided. Roughly an additional 30 hours anticipated.

Spring Jam™ 2018 – April 2018, Dates TBD

  • Attendance and support at all events that do not interfere with class. In the case that a class needs to be missed, absence letters can be provided. Roughly an additional 15 hours anticipated.

(*all dates subject to change)

Responsibility/Accountability

  • Attends all scheduled meetings and skill building sessions, suggesting future agenda items and topics
  • Completes projects with little or no supervision
  • Able to remedy mistakes/missed deadlines and knows when supervisor should be alerted

Independence/Interdependence

  • Works effectively with co-workers in teams and independently
  • Develops expertise in job tasks and is able to perform them without direct supervision
  • Promotes an atmosphere of mutual respect and cooperation to foster a climate for the comfortable expression of ideas.

Goal Orientation

  • Seeks alternative ways to finish tasks in a more efficient manner
  • Can prioritize tasks by importance and time constraints
  • Proactively sets goals and takes necessary steps to achieve them
  • Analyze, decide, plan and follow through on commitments

Self-Awareness

  • Frequently helps others in their work area with questions they may have
  • Consistently demonstrates professionalism and acts as a positive role model for coworkers and customers
  • Can adapt communication style and strategies to meet the communication needs of others

Resilience

  • Adapts behaviors in response to instruction and constructive criticism from supervisor
  • Effectively handles last minute changes to tasks and can work efficiently under time constraints
  • Uses bad experiences to proactively find ways to prevent them from happening in the future
  • Recovers quickly following disappointments
  • Works through bad experiences by assessing what caused them, what can be done to repair them, and how to avoid them in the future

Appreciation of Differences

  • Actively pursues opportunities to move outside of "comfort zone"
  • Seeks opportunities to learn from others who have different backgrounds
  • Seeks out others with different backgrounds and/or perspectives to improve decision making.
  • Continually learns from others and teaches others

Tolerance of Ambiguity

  • Can embrace a duty or task without a personal need to fully agree or completely understand the reasons of the organization or supervisor
  • Embraces a task without assurance of success or certainty about the outcome
  • Able to undertake a project with little or no direction and seek out information independently of supervisor

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