Student Unions & Activities : University of Minnesota

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SUA Program Board Committee Event Planner

Application for the 2017-2018 Program Board will be available in January 2017

Board-Wide Responsibilities

  • Meet regularly to recruit, organize, and motivate a volunteer committee
  • Lead committee through program selection as well as planning and implementation of events
  • Organize event staff and volunteer committee
  • Research national and local programs to discover trends and create awareness of competing programs
  • Coordinate, promote, and evaluate all events planned by committee
  • Maintain committee budget in cooperation with SUA Advisor while forecasting expenditures for future events
  • Manage committee email and voicemail communications
  • Maintain regular and consistent communication with committee members, SUA Advisor, and marketing and facilities staff representatives while replying to requests/questions promptly.
  • Seeing partnerships with other university departments, student groups, and outside agencies on programs when applicable
  • Communicate and negotiate with performers/agents, managers, vendors, and student groups while overseeing the contracting process
  • Promote and positively represent the Program Board and its committees across campus
  • Keep organized files and accurate records on events to guide the work of next year's committee chairs

Program Board Committee Event Planners are not University of Minnesota Student Employees, but are paid a total of $2,250 which is distributed in three stipend payments: Summer 2017, Fall 2017, and Spring 2018.

In addition to the application, you will need to include the following:

  • Cover Letter
  • Resume
  • Reference (3 personal or professional)
  • Unofficial Transcript
  • Diversity Statement

For the diversity statement, please provide at least three sentences that illustrate your personal commitments to this topic. Or tell us about any growth experiences you have had working with diverse individuals and communities, whether it be through school, work, volunteer or social activities. Learn more about diversity on campus at the University of Minnesota.

Qualifications and Responsibilities


Event Planners are students first and should maintain a minimum 2.5 cumulative GPA throughout their employment. Event Planners are selected based on their ability to communicate effectively, manage a demanding schedule, and work in a team setting as well as independently and in ambiguous situations. Event Planners perform best when they are flexible, display strong organizational skills, are open to new experiences, and are goal-oriented. Event Planners must be on campus throughout the entire 2017-2018 academic year. Preferred candidates will be available for planning meetings on campus during summer 2017.

Committee Specific Responsibilities

Campus Events

  • Program Friday and Saturday nights  in and around Coffman Memorial Union and the St. Paul Student Center for the duration of the academic year
  • Program roughly 14 films per semester
  • Plan, organize, and implement events including national acts and competitions. Past examples of events have included Last Gopher Standing, the Iron Chef/Ace of Cakes Competitions, Nick Offerman, BØRNS, and Jenna Marbles

Visual Arts

  • Plan 15 to 18 exhibitions and matching receptions at the Coffman Art Galleries and the Larson Art Gallery which includes “call for artists”
  • Plan, organize, and implement annual events including Art of Recycling and the First-Year Photo Project
  • Evaluating and replacing building photographs and art pieces in the St. Paul Student Center and Coffman Memorial Union annually
  • Work with the Board of Governors and SUA staff to coordinate any special additions to facilities’ art collections and displays outside of the yearly budget
  • Work with Weisman staff on public art projects

Whole Music Club

  • Plan regular concerts and events in the Whole Music Club, with music concerts being the focus
  • Plan, organize, and implement annual events including WAM-O-Rama and Spring Jam™ Battle of the Bands

Time Commitment


  • Bi-Weekly Program Board meetings every Monday from 3:30 – 4:30pm in Coffman Memorial Union Board Room (307)
  • Weekly advisor, co-event planner, committee, and departmental meetings as assigned
  • Estimated 10 hours a week planning events, in addition to event execution

Spring 2016 Semester

  • Offer out before Spring Break
  • Spring Orientation: Tentatively Saturday, April 9, time TBD
  • April – May: volunteering and shadowing current chairs as schedule allows
  • Spring Jam™ 2017 – April 22: volunteering and shadowing chairs as schedule allows

Summer 2016

  • Roughly 10 hours a week over the summer (does not need to be completed in the office)
  • Summer Retreat: Tentatively Friday, August 26

Welcome Week 2016

  • Events and Activities Showcase: September 2, 2016, approximately 8:00p - 2:00a
  • Homecoming 2016 – October 16 - 22, 2016
  • Attendance and support at all events that do not interfere with class. In the case that a class needs to be missed, absence letters can be provided. Roughly an additional 30 hours anticipated.

Spring Jam™ 2017 – April 2017, Dates TBD

  • Attendance and support at all events that do not interfere with class. In the case that a class needs to be missed, absence letters can be provided. Roughly an additional 15 hours anticipated.

All dates are subject to change.

If you have any questions please contact the Program Board at