Student Unions & Activities : University of Minnesota

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SUA Program Board Event Planner

Title: SUA Program Board Event Planner
Pay Rate: Approximately $1300/semester (includes spring 2018, fall 2018, and spring 2019)
Term: January 2018 – May 2019

Board-Wide Responsibilities

  • Recruiting, organizing, and motivating a volunteer committee that meets regularly
    • Leading committee through program selection as well as planning and implementation of events
    • Organizing event staff drawn from volunteer committee
  • Researching national and local programs to discover trends and create awareness of competing programs
  • Coordinating, promoting, and evaluating all events planned by committee
  • Maintaining committee budget in cooperation with SUA Advisor while forecasting expenditures for future events
  • Managing committee email and voicemail communications
  • Maintaining regular and consistent communication with committee members, SUA Advisor, and marketing and facilities staff representatives while replying to requests/questions in a timely manner.
  • Seeking partnerships with other university departments, student groups, and outside agencies on programs when applicable
  • Communicating and negotiating with performers/agents, managers, vendors, and student groups while overseeing the contracting process
  • Promoting and positively representing the Program Board and its committees across campus
  • Keeping organized files and accurate records on events to guide the work of future committee chairs
  • Assist with Homecoming and Spring Jam™ events as academic schedule allows

Committee Specific Responsibilities

Social (4 positions)

  • Planning Friday and Saturday nights  in and around Coffman Memorial Union and the St. Paul Student Center for the duration of the academic year
  • Selecting roughly 14 films per semester
  • Planning, organizing, and implementing events including speakers, comedians, theme nights, competitions, and crafts. Past examples of events have included , Nick Offerman, Matt Bellassai, Murder Mystery events, and Cookie Bowl

Arts and Culture (2 positions)

  • Planning 13 exhibitions and matching receptions at the Coffman Art Galleries and the Larson Art Gallery which includes “call for artists”
  • Plan a variety of engaging art workshops and or craft activities
  • Planning, organizing, and implementing annual marquee events including Art of Recycling
  • Evaluating and replacing building photographs and art pieces in the St. Paul Student Center and Coffman Memorial Union annually
  • Collaborate with the Board of Governors and SUA staff to coordinate any special additions to facilities’ art collections and displays outside of the yearly budget

Music (3 positions)

  • Planning a diverse lineup of concerts on campus throughout the academic year
  • Planning, organizing, and implementing annual marquee events including BITs  and Spring Jam™ Battle of the Bands
  • Planning two large-scale concerts. Previous artists include BORNS, Jesse McCartney, and Prof.

Time Commitments

Ongoing

  • Bi-Weekly Program Board meetings
  • Weekly advisor, team, and departmental meetings as assigned
  • Estimated 10 hours a week planning events, in addition to event execution

Spring 2018 Semester

  • Spring Orientation: Saturday, January 27
  • February– May: volunteering and shadowing current chairs as schedule allows, researching and brainstorming event ideas, planning May and fall semester events
  • Spring Jam™ 2018 – April 20 and 21: volunteering with the execution of Spring Jam™ events

Summer 2018

  • Monthly check-ins with advisor and team (does not need to be completed in the office)
  • Must be ready to resume role on Wednesday, August 15

Welcome Week 2018

  • Events and Activities Showcase: Friday, August 31, 2018, approximately 8:00p - 2:00a

Homecoming 2018 –  September 29-October 6

  • Assist with execution at all events that do not interfere with class. In the case that a class needs to be missed, absence letters can be provided. Roughly an additional 20 hours anticipated.

Spring Jam™ 2019 – April 27, 2019 (Tentative)

  • Attendance and support at all events that do not interfere with class. In the case that a class needs to be missed, absence letters can be provided. Roughly an additional 15 hours anticipated.

 

Responsibility/Accountability

  • Attends all scheduled meetings and skill building sessions, suggesting future agenda items and topics
  • Completes projects with little or no supervision
  • Able to remedy mistakes/missed deadlines and knows when supervisor should be alerted

Independence/Interdependence

  • Works effectively with co-workers in teams and independently
  • Develops expertise in job tasks and is able to perform them without direct supervision
  • Promotes an atmosphere of mutual respect and cooperation to foster a climate for the comfortable expression of ideas.

Goal Orientation

  • Seeks alternative ways to finish tasks in a more efficient manner
  • Can prioritize tasks by importance and time constraints
  • Proactively sets goals and takes necessary steps to achieve them
  • Analyze, decide, plan and follow through on commitments

Self-Awareness

  • Frequently helps others in their work area with questions they may have
  • Consistently demonstrates professionalism and acts as a positive role model for coworkers and customers
  • Can adapt communication style and strategies to meet the communication needs of others

Resilience

  • Adapts behaviors in response to instruction and constructive criticism from supervisor
  • Effectively handles last minute changes to tasks and can work efficiently under time constraints
  • Uses bad experiences to proactively find ways to prevent them from happening in the future
  • Recovers quickly following disappointments
  • Works through bad experiences by assessing what caused them, what can be done to repair them, and how to avoid them in the future

Appreciation of Differences

  • Actively pursues opportunities to move outside of "comfort zone"
  • Seeks opportunities to learn from others who have different backgrounds
  • Seeks out others with different backgrounds and/or perspectives to improve decision making.
  • Continually learns from others and teaches others

Tolerance of Ambiguity

  • Can embrace a duty or task without a personal need to fully agree or completely understand the reasons of the organization or supervisor
  • Embraces a task without assurance of success or certainty about the outcome
  • Able to undertake a project with little or no direction and seek out information independently of supervisor

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