Second Floor Meeting Spaces
There are five meeting spaces located on the second floor of Coffman Memorial Union available for exclusive use by student groups. The spaces offer a variety of technologies to enhance student group collaboration. They can be booked by student group officers via the online reservations system up to 2 weeks in advance, for up to five hours per week. Same-day reservations are not permitted. Space that has not been reserved in advance may be claimed by any registered students on a first-come, first-served basis. Please review Multi-Use Space North (CMU 205): Student Group Reservation Policies.
Technology and Apple TV
Displays are available in the main area of Multi-Use Space North (CMU 205) and within each reservable meeting space. Each display is set up for screen sharing via HDMI, VGA, or wirelessly through Apple TV’s AirPlay. Information is posted next to each display to help you learn how to connect wirelessly from your mobile device (i.e. iPhone/iPad/iTouch/Mac) or connect your device directly using a cable.
Meeting rooms in 205 C/D include the ability to connect up to six devices to share and toggle between mobile device displays.
Screen Share via AirPlay
Due to the wide number of mobile devices and generational differences, if you haven’t accessed AirPlay on your device before, please see the resources below.
This is the AirPlay logo:
Here are additional resources for iPhone/iTouch/iPad users with instructional photos:
- About AirPlay Mirroring in OS X Mountain Lion (apple.com)
- How To Use AirPlay Mirroring from iPad to Apple TV or a Mac
- How to use AirPlay on iPad, iPhone to Apple TV
We share this information to be helpful and not as an endorsement of any sites.
Need an adapter, cable or extension cord?
Visit Multi-Use Space South (CMU 203) to temporarily check out an Apple display adaptor, VGA cable, HDMI cable, or extension cord. Second Floor Services staff will share additional reservation policies at the time of check-out.
Multi-Use Space North (CMU 205): Student Group Reservation Policies
The use of Student Unions & Activities (SUA) facilities must be in accord with SUA House Policies and Event Services Policies, specifically the general facility use section.
Reservation Process Guidelines
Currently registered student groups in good standing with SUA may reserve space. Listed officers of registered student groups are permitted to make reservations for SUA venues. The listed officer of a registered student group may designate student group members to reserve meeting space on the Second Floor.
Reservations for Second Floor Spaces, Lockers and Equipment are handled via the Second Floor reservations software (VEMS).
Use of Space Guidelines
Rooms 205A, 205C, 205D, 205F and 205G are reservable by student groups in accordance with reservation process policies and are referred to as “reservable meeting space” within these policies.
The remaining spaces in CMU 205 (known as Multi-Use Space North) are not reservable. They are to remain open to student groups for meeting use as needed on a first-come, first-served basis.
To avoid a student group monopolizing space:
- Each group is allowed to reserve Second Floor meeting space up to five hours per week.
- Series reservations (i.e. weekly or monthly recurring reservations) are not allowed. Student groups are encouraged to reserve meeting space on Coffman’s Third Floor for recurring meeting reservations via Events and Conferences (CMU 309).
- Student groups may reserve multiple rooms simultaneously provided they are within their weekly five-hour allotment. For example, a student group can reserve all five meeting rooms at the same time for one hour each.
- Meeting rooms may not be reserved more than two weeks in advance.
Second-floor reservable meeting space that has not been reserved may be claimed by any registered student on a first-come, first-served basis.
An electronic display outside each room shows the day’s reservations. Groups may also check availability with the second-floor staff located in the Multi-Use Space South.