Event Approvals & Permits
Student groups are responsible for knowing and following University policies and procedures, as well as following event approval timelines and permit/application deadlines. Applications and permit deadlines vary. It can take the full approval timeline for a permit to be approved, so please plan accordingly for your preferred submission timeline.
Serving food during meetings or events: depending on the type of food you are serving, you will need to submit a Pizza Agreement form, a Potluck Agreement form, or a University Food Permit application. Forms are due a minimum of ten business days (two weeks) in advance of event date.
Fundraisers and Sales: please see Fundraising and Sales for student group policies and applications related to fundraisers and sales during events. This includes the Student Group Sales and/or Fundraising Permit application and Bake Sale Agreement. Applications are due a minimum of ten business days (two weeks) in advance of event date.
Requesting to serve alcohol at an event: If your group is interested in applying to have alcohol present at your event, you need to submit the Alcohol Use Application for registered student groups. Completed application is due a minimum of fifteen business days (three weeks) in advance of event date.
Public Performance of Films and Videogames: In order to screen a film, you must submit a Public Performance Application and attach a copy of your approved public performance license agreement. Public performance agreements are also needed if you want to play video games in a public venue. Please see Use of Copyrighted Works for more information.
General Liability Insurance Coverage for on-campus events: please see Student Group Insurance
Concerts or Dances: If your group would like to hold a dance or concert, contact Student Activities immediately to discuss your event plans, additional fees for security, and event policies. You must contact Student Activities at least one month in advance of your proposed event date.
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