Student Unions & Activities : University of Minnesota

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Annual Registration

A constitution is required for student groups who are registered at the University of Minnesota Twin Cities.

Student Activities Advisors can help with the registration process. Visit 126 Coffman, email sao@umn.edu, or call (612) 626-6919.

The student group registration process is how student groups maintain a relationship with the University. Student group registration is administered through Student Unions & Activities and is required annually. Student groups that are registered with the University of Minnesota have the ability to conduct activities at the University in accordance with established University policies and procedures. Student Unions & Activities maintains an official file/record for registered groups in the Student Activities Office. Any information pertaining to the group’s registration, constitution, or classification status contained in the student group’s file/record is considered public information. Student groups register in one of the following classifications:

Registered Student Organization (RSO)
A voluntary association comprised primarily of students that have no direct relationship to the University; but upon completion of the established registration process, have the ability to conduct activities at the University of Minnesota - Twin Cities campus.

Campus Life Program (CLP)
A voluntary association comprised primarily of students whose activities, operations, and decision-making processes are directly governed by University academic or administrative departments, and for which the University is ultimately responsible. Upon completion of the established registration process, they have the ability to conduct activities on the University of Minnesota - Twin Cities campus.

Steps to Complete the Registration Process

Once a group completes the registration process, they will have access to student group benefits until September 30 of the following calendar year.

Once a student has started the registration form, they may view the incomplete or complete submission by visiting the My Involvement page in GopherLink.

IMPORTANT: To be considered registered for the 2016-17 school year, all groups must submit their re-registration on GopherLink no later than September 30, 2016 and their payment no later than October 15, 2016. Any group who does not meet those deadlines may lose access to benefits until they complete the re-registration benefits.

Constitution Requirement

Re-registering groups are not required to submit a constitution to complete the registration process. They can submit an updated constitution to the Student Activities Office (sao@umn.edu), then upload any new constitutions to their group's profile on GopherLink. 

  1. New groups must prepare a constitution (re-registering groups may upload a new constitution to their group’s profile at any time and are not required to submit a constitution to re-register).
    1. Review your group’s constitution and verify that it includes the minimum requirements, including signatures from at least five declared officers.
    2. Save the ratified and signed constitution as a PDF and upload to GopherLink during the registration process.
  2. The Student Activities Office will review your constitution and communicate with the group if it needs any edits or changes.

Online Registration Requirements for Registered Student Organizations

  1. One student from each organization must complete the online registration process on GopherLink.
  2. During the online registration process, submit these required materials and information on behalf of the group:
    • At least 5 officers (must be students at the University of Minnesota, Twin Cities).
  3. Once the completed form is submitted, the Student Activities Office will review the submission and communicate next steps.
  4. If your form is denied, you will receive notification of missing requirements.  Please update the registration submission in GopherLink and re-submit to Student Activities for approval.
  5. To complete registration, all groups must submit a $25 registration payment. View more information about registration payments here.
    • Re-registering RSOs will receive an email invoice after form is submitted.
    • New RSOs will pay with cash or check in the Student Activities Office (126 Coffman) and can pay anytime after their registration form is submitted.

Online Registration Requirements for Campus Life Programs

  1. One student from each organization must complete the online registration process at GopherLink.
  2. During the online registration process, submit these required materials and information on behalf of the group:
    • At least 5 officers (must be students at the University of Minnesota, Twin Cities).
    • A Campus Life Program Advisor and a Campus Life Program Department Head (may be the same person).
    • $25 registration payment (All CLPs will use department-provided EFS#). View more information about registration payments here
    • Signed CLP Advisor Letter 
    • Student Group Constitution meeting all seven minimum requirements (new groups only).
  3. Once the completed form is submitted, the Student Activities will review the submission and communicate next steps.
  4. If your form is denied, you will receive notification of missing requirements.  Please update the registration submission in GopherLinkissue and then re-submit to Student Activities for approval.

Students may leave the registration at any point and continue where they stopped by accessing “My Submissions”. Students cannot edit the form once it has been submitted.

Student Activities Advisors will review your registration submission and follow up as necessary. Once your group has met all of the registration requirements, you will receive notification via email that if the group has successfully completed the annual registration process.

Required Information During the Registration Process

This information will be publicly displayed in the Student Group Directory

  1. Group Name: It is very important to pick an informative student group name. Please see the rules about naming your group.
  2. Classification: Are you an RSO or a CLP? New groups will be asked to specify the classification of the group. This will determine the information necessary for the group to complete the re-registration process.
  3. Summary: Add your group’s mission or purpose in 225 characters or less. If you have more to say, use the “Description” field.
  4. Members: We need only a rough estimate of your expected membership in the coming academic year. This has no impact on your registration.
  5. Contact Information: Your group’s address, phone number, UMN email, and website provide a way for students to contact you about joining your group. Website and phone number are optional fields as well as social media profiles.
  6. Profile Picture: Select a picture for people to see each time they visit your group’s profile page.
  7. Officers: A minimum of five enrolled officers are required for registration. You will need the UMN Internet IDs of your officers to complete registration.
  8. Categories: You can pick up to three categories that best describe your group. You will be listed under these categories in the Student Group Directory.
  9. Interests: Indicate specific interests that students can explore if they join your group.
  10. Descriptions and Questions: You will be able to provide a brief description of your group. You will also be asked to answer these questions below.
    • Please list your principle activities, events, or programs.
    • How do your activities benefit the University community?
    • How can someone get involved with your group?