Student Unions & Activities : University of Minnesota

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Registration and Classification

Registered Student Group and their Relationship to the University

Student groups seeking to establish a relationship with the University in order to have access to University, resources, facilities, services and staff, can register with Student Unions & Activities. See Student Group Benefits for further details.

Student groups will be registered and classified according to the policies outlined on this page, consistent with the University of Minnesota’s co-curricular educational philosophy and to better serve the needs of the diverse array of student groups and to clarify the relationship between the student group and the University.

The information listed on Student Unions & Activities (SUA) Student Group Services site is provided as a resource to help student group officers, members and advisors. While the SUA Student Group Services site is intended to be a summary of matters of interest, it is not a comprehensive listing of all rules and regulations pertaining to student groups. Please be aware that University departments may have their own procedures and policies that apply to student groups, which are not listed on this site. The policies and rules outlined are intended, in part, to clarify the University’s relationship to registered student groups and to reflect the institution’s concerns and interest for promoting awareness, values, and responsible behavior. Individuals who are functioning in the capacity as officers or members of a registered student group will be held accountable for their conduct individually and collectively.

Student Activities advising staff is available to assist groups with questions and/or concerns. The Student Activities Office serves the University as advisors, educators, and administrators for students and student groups in order to create and foster leadership and involvement opportunities that enhance personal, interpersonal, and organizational development.

Registration

The student group registration process is how student groups maintain a relationship with the University, which allows them the ability to conduct activities at the University. Student group registration is administered through Student Unions & Activities and is required annually, consisting of attending student group officer training and submitting group documentation.

  1. Student groups that are registered with the University of Minnesota have the ability to conduct activities at the University in accordance with established University policies and procedures.
  2. Student Unions & Activities maintains an official file/record for the group to be housed in Student Activities for registered student groups. Any information pertaining to the group’s registration, constitution, or classification status contained in the student group’s file/record is considered public information.
  3. Student groups register in one of the following classifications:

Registered Student Organization (RSO)

A voluntary association comprised primarily of students that have no direct relationship to the University; but upon completion of the established registration process, have the ability to conduct activities on the University of Minnesota - Twin Cities campus.

Campus Life Program (CLP)

A voluntary association comprised primarily of students whose activities, operations, and decision making processes are directly governed by University academic or administrative departments, and for which the University is ultimately responsible. Upon completion of the established registration process, they have the ability to conduct activities on the University of Minnesota - Twin Cities campus.

Requirements

All registered student groups must comply with the following minimum requirements:

Membership

All student groups must be initiated and controlled by currently registered University of Minnesota students. Student groups must consist of at least five (5) University of Minnesota – Twin Cities students, currently registered for a minimum of 6 credits. Summer registration status is based on spring semester registration. Exceptions to the credit requirement are permitted for graduate and professional students who are actively pursuing a degree and provide verification from their academic department.

Note: If it comes to Student Unions & Activities’ attention that an officer is no longer registered for the minimum credit requirement, the officer will be removed from the group’s list of officers. If the group has fewer than five officers as a result of his/her removal, the group will have 30 days in which to replace the officer or the group’s registered status will be affected. Student Unions & Activities reserves the right to expire any group whose information has not been updated within 30 days of an officer change.

Non-students may be involved in student groups, but may not comprise more than one-third (1/3) of the group’s voting membership, nor be a registered officer.

Officers

Student groups must have at least five (5) officers that are University of Minnesota – Twin Cities students, currently registered for a minimum of 6 credits, in good standing with the University and are free of any sanctions defined within the Board of Regents Policy-Student Conduct Code administered by the Office for Student Conduct and Academic Integrity.

Student group officers will assume personal responsibility and accountability for the operations and actions of the group.

A student or non-University of Minnesota faculty or staff advisor can only serve as an officer/advisor for three (3) student groups concurrently.

Note: If it comes to Student Unions & Activities’ attention that an officer is no longer registered for the minimum credit requirement, the officer will be removed from the group’s list of officers. If the group has fewer than five officers as a result of his/her removal, the group will have 30 days in which to replace the officer or the group’s registered status will be affected.

Constitutions

Student groups must maintain a current constitution on file with Student Unions & Activities that meet stated Constitution guidelines.

Compliance

Student groups must comply with all University policies and procedures, as well as local, state, and federal laws and regulations. This includes, but is not limited to, the Board of Regents Policy on Diversity, Equal Opportunity and Affirmative Action as they relate to group membership and access to programs. Religious student groups may require their voting members and officers to adhere to the organization’s statement of faith and its rules of conduct.

Violation of these or other requirements constitute grounds for revocation of registration status and/or other sanctions, following established University procedures of due process to be administered by Student Unions & Activities. Nothing in this policy should be construed to abridge the constitutional rights of students to freedom of speech, association, and free exercise of religion.

Classifications

Student groups can change their classification status with Student Unions & Activities. Please contact the Student Activities Advising staff to learn more about this process at sao@umn.edu.

Campus Life Programs' Relationship to the University

Registering a student group as a Campus Life Program (CLP) means that this group must be affiliated with a University of Minnesota academic or administrative department and have a designated University faculty or staff advisor. The CLP and its advisor must be approved annually by the dean or department head and comply with all policies and procedures for Campus Life Programs as identified within student group and University policies. All CLP operations and activities are subject to the oversight of the sponsoring or affiliated department. Registration as a student group grants the CLP certain privileges and services not available to Registered Student Organizations (RSOs). Please see the outline of the differences between CLPs and RSOs.

CLPs need to act in accordance with best interests of the University in all aspects of their operations and activities. The sponsoring or affiliated department, through the designated staff or faculty advisor, is responsible for ensuring compatibility between the group’s operations and actions and University interests.

Registered Student Organizations' Relationship to the University

Registered Student Organizations (RSO) are independent and autonomous from the University and are responsible for managing their own affairs. Registered Student Organizations are not units or agents of the University, and should not represent themselves as such. Events and activities conducted by Registered Student Organizations are not considered University-sponsored under this policy unless the Director of Student Unions & Activities or his/her designee confirms University sponsorship in writing. RSOs will comply with all policies and procedures for Registered Student Organizations as identified within student group and University policies.

Dissolution of Student Group Procedures

In order to choose to dissolve a registered student group’s status with Student Unions and Activities, groups should:

  • Send correspondence, signed and dated by all current officers, to Student Activities of your plan to dissolve your student group. For Campus Life Programs, student group officers will need the written consent of the department in order to dissolve the group.
  • Submit any remaining documentation, or documentation from your group’s decision to dissolve and actions related to Student Group Dissolution Procedures, to Student Activities. We will add all records to your student group file so they are centrally located in case of questions in the future.
  • Follow all dissolution procedures outlined in your group’s constitution.

The following steps are recommended to completely dissolve a student group officially registered at the University of Minnesota. Although these procedures are not required, they are provided with the intent to assist any students interested in ceasing their group’s activities and official registration.

  1. Notify group’s membership, collaborators, and/or advisors of dissolution plans.
  2. Obtain a current copy of group’s constitution in order to follow dissolution procedures. If needed, submit a Request for Student Group Documents Form to obtain a copy of the group’s most recent constitution on file with Student Unions and Activities.
  3. Pay any and all debt obligations held in the group’s name.
  4. Close any and all financial accounts held in the student group’s name.
  5. Close any and all utilities, subscriptions, or other recurring expenses held in the group’s name.
  6. Close any and all email, internet, and phone accounts held in the group’s name.
  7. Terminate any leases on rented property or equipment.
  8. Determine a plan for reconciling any assets owned by the group (i.e. office furniture, supplies, equipment). This could be a plan to liquidate any assets, with these finances to be allocated according to the group’s constitution.
  9. Hold some type of group meeting where minutes can be recorded of the group’s decision to cease activities.