Student Unions & Activities : University of Minnesota

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Differences Between Registered Student Organizations and Campus Life Programs

Student groups can change their classification status with Student Unions & Activities. Please contact the Student Activities Advising staff to learn more about this process at sao@umn.edu.

Campus Life Programs' Relationship to the University

Registering a student group as a Campus Life Program (CLP) means that this group must be affiliated with a University of Minnesota academic or administrative department and have a designated University faculty or staff advisor. The CLP and its advisor must be approved annually by the dean or department head and comply with all policies and procedures for Campus Life Programs as identified within student group and University policies. All CLP operations and activities are subject to the oversight of the sponsoring or affiliated department. Registration as a student group grants the CLP certain privileges and services not available to Registered Student Organizations (RSOs). These privileges and services are listed below.

CLPs need to act in accordance with best interests of the University in all aspects of their operations and activities. The sponsoring or affiliated department, through the designated staff or faculty advisor, is responsible for ensuring compatibility between the group’s operations and actions and University interests.

Registered Student Organizations' Relationship to the University

Registered Student Organizations (RSO) are independent and autonomous from the University and are responsible for managing their own affairs. Registered Student Organizations are not units or agents of the University, and should not represent themselves as such. Events and activities conducted by Registered Student Organizations are not considered University-sponsored under this policy unless the Director of Student Unions & Activities or his/her designee confirms University sponsorship in writing. RSOs will comply with all policies and procedures for Registered Student Organizations as identified within student group and University policies.

  Registered Student Organization Campus Life Program
Financial Accounts
  • Group is not allowed to utilize University’s financial system.
  • Recommended procedures for financial practices and record-keeping can be viewed here.
  • Student group must have all financial transactions recorded in University’s financial system; no external checking account allowed.
  • Department assumes liability for all student group activities and finances (debts).
  • University purchasing card may be available to facilitate purchasing process.
Tax Compliance
  • Group is directly responsible for fulfilling tax obligations and legal compliance (independently of the University).
  • Organization is taxable unless it has met the qualifications for tax-exempt status.
  • Organization subject to sales tax on purchases unless they have applied for and received formal exempt status authorization from the MN Department of Revenue. May need to register with state and file annual returns independently from the University.
  • Reporting handled through University department.
  • All University exemptions and tax benefits available to Campus Life Program (such as income tax-exempt status and sales tax exempt status).
  • Exemption from sales tax on University purchases.
  • If group was previously classified as a Registered Student Organization, group should meet with department to ensure financial accounts and statuses are in line with University procedure. For example, previously incorporated, the group would need to dissolve entity with State of Minnesota and file final returns.
Liability Insurance Full registered student group Insurance Policy can be viewed here
  • Registered Student Organizations and their individual members are not covered by the University’s General Liability Insurance and may be required to purchase based on the activity or event they conduct.
  • Registered Student Organizations are required to purchase liability insurance for the following on-campus events: Athletic events, events or activities that involve the use of animals, activities involving the use of amusement devices, activities or events to which the general public is the primary audience, as well as Activities determined by Student Unions and Activities and the University’s Office of Risk Management to be a potential risk to the University or its students, faculty or staff members.
  • Registered Student Organizations are NOT required to purchase additional liability insurance for activities that include: group meetings, campus space reservations, working concession sales at events in University facilities (e.g. Mariucci and Williams Arenas), dance practices, and on-campus events and programs intended for and attended by the University community and students.
  • Campus Life Programs have status as University of Minnesota entities, and are insured under the University’s insurance program.
  • Individual students are not considered to be Insureds under the policies.
Employees
  • Employees or paid leadership are not University employees.
  • Group is responsible for purchasing or contracting payroll services from an external vendor.
  • Group is directly responsible for timely and accurate payroll reporting to IRS.
  • No student FICA exemption eligibility; group is responsible for securing any independent benefits programs.
  • Employees of group are University Employees and subject to HR policies.
  • Group utilizes University payroll system and reporting infrastructure, no independent withholding and reporting responsibilities.
  • Student FICA exemption eligibility, employment benefit programs available.
University Representation (including Branding and Logos) Full student group policy on name and logo use can be viewed here
  • Group is not allowed to represent themselves as conducting official University business or as a unit or agents
  • Group is not allowed to use University letterhead, stationery, or the University wordmark (in print, clothing, email, websites, or as part of their name).
  • Group is allowed to represent themselves as University business.
  • Group is allowed to use University branding and logos, including University letterhead.