Student Job: Program Board Coordinator

Title: Program Board Coordinator

Level: Advanced

Essential Functions:

The Student Unions & Activities (SUA) Program Board intends to further the cultural, educational, social, entertainment, and recreational needs of the students and campus community through providing campus-wide programs. The SUA Program Board shall be responsible for initiating, developing, and implementing a diverse event schedule, including annual events such as Homecoming and Spring JamTM. SUA Program Board intends to provide program planning skills, leadership experience, and interpersonal development for participating students.

Duties and Responsibilities:

• Able to work up to 15-20 hours a week during the academic semester and up to 30 hours per week during the summer. Work hours will be determined in collaboration with position supervisor.
• Attend the Coordinator Retreat (held in late January).
• Assist in recruitment, interviewing, and training of the SUA Program Board Committee Event Planners
• Attend and assist in execution of the three Program Board All-Committee Retreats (held in March, May, and August).
• Provide Feedback on Homecoming and Spring JamTM themes, logo designs, artworks, and website formats with Student Unions & Activities Marketing department
• Research ongoing events happening on campus, in local communities, and at other institutions to inform programming decision made by SUA Program Board committees
• Ability to separate affiliation from any student organization, Greek chapter, or residence hall to promote inclusive programming at events
• Be present for events/activities during the weeks of Homecoming and Spring JamTMas class schedule permits; regularly attend SUA Program Board events
• Help promote and represent SUA Program Board to University constituents
• Meet weekly as a coordinator team during all academic terms
• Facilitate bi-weekly Program Board meetings during the academic year
• Assist in planning, implementation, and execution of all Welcome Week, Homecoming, and Spring JamTM components as assigned
• Research college trends to help inform programming decisions
• Summer projects as assigned
• Reports to assigned Student Activities Office or Marketing full-time staff member

Other Duties May Include:

• Oversee SUA Program Board general budget, in cooperation with Program Director and Assistant Director for Student Activities, including expenses and revenues received, and forecasting expenditures for future events Specifically oversee budgets for Program Board Retreats, Program Board staff gear, event-related promotions, training and development.
• Assist with sponsorship generation for Homecoming, Spring JamTM, and other events or programs as determined.
• Serve as a representative of the SUA Program Board to the Board of Governors.
• Serve as a representative on the Student Activities Grants Committee.
• Manage overall Program Board master calendar of events.
• Manage selection process of Homecoming Royalty candidates and coordinate Royalty Court appearances and communications in conjunction with Royalty timeline
• Assist with planning, implementing, and executing Homecoming Concert and Parade
• Plan and implement recognition event(s) for Program Board.
• Maintain Program Board partnership records
• Provide excellent customer service to outside constituents such as Landcare, University of Minnesota Police, and Parking and Transportation
• Plan and implement philanthropic events
• Act as a representative to Events Services; collect all space/facilities needs from coordinators
• Monitor event spaces and cancellations
• Work with external vendors
• Assist with content creation for Program Board photo, video, and social media projects
• Coordinate the distribution of communications, media, and promotional tactics as designed by Marketing Coordinator and staff; including new media
• Manage photo/video documentation for SUA Events & Activities which requires ongoing attendance at Program Board events
• Lead grassroots communications and outreach efforts to the entire student body including registered student groups, living communities, and academic programs
• Recruit and manage the SUA Street Team and/Homecoming/Spring JamTM and general Program Board Event volunteers
• Develop and strategize content for various mediums including, but not limited to: ads, posters, brochures, newsletters, web pages, listservs, videos, social media and press releases
• Gather and analyze research including categories of social media, competition, market, traffic, and web usage data
• Routinely meet with Program Board areas to implement and assess ongoing marketing efforts, specifically Homecoming and Spring JamTM
• Coordinate event execution for 4-6 events per year
• Serve as media spokesperson for Program Board, including Homecoming and Spring JamTM
• Support Marketing Team Leader and Marketing Manager as U of M department liaison between SUA and internal departments such as UMAA, GopherSports, OHR, etc. as needed
• Other duties as assigned

Opportunities for Skill Development on the Job:

Students participate in experiences outside the classroom which allow them to develop and demonstrate life skills. These skills and characteristics for success and citizenship are learned and refined during their college years and beyond. The Office for Student Affairs has developed seven Student Development Outcomes that the Student Unions & Activities has incorporated into the student leadership positions in the Unions. Here is a listing of the Student Development Outcomes with some examples of how you can learn or further develop your own skill set.

Responsibility/Accountability

• Actively supports policies in daily job and confronts policy violations
• Attends and contributes to all scheduled meetings and skill building sessions suggesting future agenda items and topics
• Takes on a leadership role among co-workers and is comfortable training in new employees and volunteers

Independence/Interdependence

• Develops and shares new ideas and initiatives with supervisor and co-workers that will improve work area
• Communicates effectively with supervisors; keeps supervisor informed and uses good judgment on when to defer questions, complaints, and issues
• Works effectively with co-workers in teams and independently

Goal Orientation

• Seeks alternative ways to finish tasks in a more efficient manner
• Can prioritize tasks by importance and time constraints
• Takes on additional tasks and duties without any direction from supervisor

Self-Awareness

• Uses personal strengths to help unit meet departmental goals
• Can adapt communication style and strategies to meet the communication needs of others
• Consistently demonstrates professionalism and acts as a positive role model for coworkers and customers

Resilience

• Effectively handles last minute changes to tasks and can efficiently work under time constraints
• Uses bad experiences to proactively find ways to prevent them from happening in the future
• Adapts behavior in response to instruction and constructive criticism from supervisor

Appreciation of Differences

• Role models respectful behavior toward all customers, peers and supervisor and expects same behavior from others
• Seeks opportunities to learn from others who have different backgrounds
• Understands differences in customers and peers and treats everyone respectfully

Tolerance of Ambiguity

• Creates new and challenging initiatives for work area
• Embraces a task without assurance of success or certainty about the outcome
• Able to undertake a project with little or no direction and seek out information independently of supervisor

*The employer reserves the right to change or add duties to this position as long as the changes and/or additions are consistent with the job classification.