Before you can continue with your application for this grant, please make sure you read the following Grant Policies and Procedures carefully. Indicate that you have read and accept these terms below, and click the 'Proceed to Application' button to continue.
To better assist your group in planning responses for this application, you may want to reference the Sample Application and required Budget Excel Template before you begin. Please note, the application will require that you log in via your University ID. If the system times out and requires that you re-log in, you could lose application information and would need to start over. We encourage applicants to work on the content of their application in one sitting, or in a separate format to cut and paste content later, to prevent any log out issues and/or loss of applicant information.
Grant Policies and Procedures
- The University of Minnesota is committed to the policy that all persons shall have equal access to its programs, facilities, and employment without regard to race, color, creed, religion, national origin, sex, age, marital status, disability, public assistance status, veteran status, sexual orientation, gender identity, or gender expression. Grants will be awarded only to programs that adhere to this policy.
- Student Activities and Coca-Cola Grant Initiatives can be used to fund no more than 90% of the total budget for an event/initiative. Student groups and university departments must provide a minimum of 10% of the total budget through other funding sources, such as fundraising efforts, member dues, etc.
- If the anticipated budget changes prior to the event/initiative, the student group/university department is responsible for sending an e-mail notification to email@example.com. The grant award amount will be reviewed to determine if the amount is still appropriate or if the grant award amount needs to be adjusted to ensure the grant award is not exceeding 90% of the total budget.
- If the final budget of the event/initiative changes, the student group/university department is responsible for addressing the change with a Student Activities Advisor at the post-event meeting. If the grant award amount exceeds 90% of the total budget, the student group/university department will be required to return the overage.
- Funding will not be awarded for stipends/honoraria for any University of Minnesota student, faculty or staff member.
- Events at which alcohol is available will not be considered for funding. Any beverages served at events funded by Coca-Cola grants must be Coca-Cola products.
- Funding is not intended for start-up or general operating costs.
- Events held as fundraisers or for the purpose of generating revenue for a student group/department or philanthropic cause are not eligible for funding.
- Funded programs must acknowledge the grant(s) and associated logos in all advertising and publications for the event.
- Partisan political organizations (organizations affiliated with a registered political party or candidate for public office) may seek funding through University grant and student funding programs for non- partisan political activities only (e.g., candidate forums available to all qualified candidates, nonpartisan educational programs, etc.)
- No registered student group may use University funds on behalf of a candidate for public office in a political campaign.
- Information regarding grant applications will be sent via e-mail. All correspondence will contain your application number. Please reference this number when inquiring about your grant application. Please note, the e-mail address you supply on your application will be the only method through which we will correspond. It is your responsibility to ensure the accuracy of this e-mail address. Any missed deadlines due to an e-mail account error on the grant application will result in forfeiture of the grant.
- Application should be written as to be understood by individuals with no prior knowledge of the applying student group, University Department, or event/project itself, as funding is solely determined by the information provided in the application.
- Grant funding is limited and no further grant applications will be accepted in a given fiscal year when funding has been fully given out.
Student Activities and Coca-Cola Grant Initiatives are intended to further the student group experience. As funds are limited and hundreds of groups apply, applicants must be accountable to uphold the grants process. Funds must be used properly in order to ensure that groups continue to have access to funds. Therefore, the following required procedures are in place to ensure student group/University department accountability:
- Applications must be submitted online by an officer of the group according to the Student Group Directory listed on the SUA web site. Advisors are not able to fill out the application for a student group. Events or projects must occur as outlined in the grant application due date listing in order to be eligible for funding. Please note: grant applications are reviewed on a monthly basis. For any event taking place after September 30, 2014, your student group must be re-registered for 2014-2015.
- No funding will be given to activities held prior to the review of the application. All applications will be reviewed by a review committee made up of University students, faculty and staff. See Judging Criteria used by the review committee.
- Committee award decisions are final.
- Student groups are required to schedule a pre-event meeting with a Student Activities Advisor within two weeks of grant award notification. At this time, the Statement of Agreement must be signed and submitted. Failure to schedule this initial meeting will result in the forfeiture of your grant award. No other penalties will be incurred by your group as a result.
*Please note: You must be listed as an officer on the SUA website Student Group Directory to represent your group at the pre and post event meetings OR have documentation from a listed officer that you are representing the group for the purposes of the grant. If you are not a listed officer, please bring a valid U-card to verify your student status.
- Awards will be given in one lump sum, checks will be requested after the submission of the Statement of Agreement and the pre-event meeting with a Student Activities Advisor has taken place. No exceptions will be made. Checks will be made payable to the student group serving as the primary applicant.
- Campus Life Programs (CLPs), University Departments, and individual applicants will receive their grant award through EFS transfer. Grant recipients are responsible for providing SUA with the appropriate EFS number. All grant recipients are required to bring receipts, invoices, and/or other financial documents for the entire event/initiative to the post-event meeting for review by a Student Activities staff member for all grant awards.
- Grant recipients are required to have a post-event meeting with a Student Activities Advisor within 30 days of your event completion date. Complete your Event/Project Evaluation and compile all event receipts before your meeting and be prepared to present them at your post-event meeting.
- If the grant award amount exceeds 90% of the total budget, the student group/university department will be required to return the overage at their post-event meeting with a student activities advisor.
- Failure to comply with the policies or required procedures may result in any of the following consequences to be determined by Student Activities:
- Ineligibility to apply for grants for the remainder of the academic year
- Ineligibility to apply for grants for the remainder of the calendar year
- Registered Student Group status may be affected if any steps of the required procedures do not take place within 90 days of the scheduled event.
- May be required to repay the full amount of the grant award