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History

Space Allocation Review Process, Fall 2010 - Spring 2011

The Student Group space allocation process dates back to 1940 when Coffman Union first opened its doors. Since that time, space allocation has been a challenging task and has gone through several review processes and changes throughout the years. The Board of Governors is committed to finding a long-term solution to this historical problem. In the spring of 2010, the Student Services Fees Committee raised concerns about the current student group office space allocation process for Coffman Union’s second floor. As a result, Vice Provost for Student Affairs, Jerry Rinehart, charged the Board of Governors to examine the following issues:

  1. How might the Board address serving more student groups in the existing space available?
  2. What are the current and historical practices and rationale concerning groups which have been housed in Coffman on a regular basis?

In response, the Board did an extensive review of the current space allocation process in the fall of 2010 and spring of 2011, including:

  • Conducting a survey to all Registered Student Groups
  • Holding open forums for student groups to provide feedback
  • Researched a comparison report of 38 similar institution’s space allocation procedures
  • Formed a special ad-hoc committee which included representatives of the parties affected by any changes that could be made to the second floor

Based on all of the information collected, the Board voted on a recommendation outlining a re-configuration for the second floor of Coffman Union. The recommendation was approved by Jerry Rinehart on May 16, 2011.

Student Group Space FAQs

Second Floor Advisory Committee, Fall 2011

A Second Floor Advisory Committee was formed in the Fall of 2011 for student groups to be able to share their ideas for redesigning Coffman Union’s second floor. The committee will make recommendations to the Board of Governors to design their space as well as the mixed use shared office and lounge space.

Second Floor Advisory Committee

Ad Hoc Committee, Fall 2010

A special Ad Hoc committee was formed in the Fall of 2010 to continue the space allocation review process. The goal of this committee was to generate constructive discussion amongst student groups in regards to the second floor and engage them in the process of developing a solution that would be beneficial to all student groups moving forward.

Ad Hoc Committee

Space Allocation Review History, Fall 2010 to Spring 2011

In response to Vice Provost for Student Affairs, Jerry Rinehart’s charge to the Board of Governors to examine how the Board might serve more students in the existing space available and to review current and historical space allocation practices, the Board hosted open forums, reviewed comparable institutional processes, conducted a survey to all student groups, and formed the Ad Hoc Committee.

Space Allocation

Past Meeting Minutes

Fall Semester 2010 Board Meeting Schedule

Date Room Time Agenda Minutes
Sept. 16 Coffman Board Room 4:00 p.m. Download Download
Sept. 30 202 St. Paul Student Center 4:00 p.m. Download Download
Oct. 14 Coffman Board Room 4:00 p.m. Download Download
Oct. 28 Coffman Board Room 4:00 p.m. Download Download
Nov. 11 202 St. Paul Student Center 4:00 p.m. Download Download
Nov. 25 HOLIDAY      
Dec. 2 Coffman Board Room 4:00 p.m. Download Download
  • Finals Week: December 16-22, 2010

Spring Semester 2011 Board Meeting Schedule

Date Room Time Agenda Minutes
Jan. 20 Coffman Board Room 4:00 p.m.   Download
Feb. 3 Coffman Board Room 4:00 p.m.   Download
Feb. 17 202 St. Paul Student Center 4:00 p.m.    
Mar. 3 Coffman Board Room 4:00 p.m.   Download
Mar. 17 SPRING BREAK      
Mar. 24 202 St. Paul Student Center 4:00 p.m.   Download
Apr. 7 Coffman Board Room 4:00 p.m.   Download
Apr. 21 Meeting Rescheduled      
Apr. 28 Coffman Board Room 3:00 p.m.   Download
May. 5 Coffman Board Room 4:00 p.m.   Download
  • Spring Break: March 14-18, 2011
  • Finals Week: May 9-14, 2011